Section one: Contracting authority
one.1) Name and addresses
Nottinghamshire County Council
County Hall, Loughborough Road Westbridgford
Nottinghamshire
NG2 7QP
Contact
Mrs Katie Greenhalgh
katie.greenhalgh@nottscc.gov.uk
Telephone
+44 1159774761
Country
United Kingdom
NUTS code
UKF16 - South Nottinghamshire
Internet address(es)
Main address
http://www.nottinghamshire.gov.uk
Buyer's address
http://www.nottinghamshire.gov.uk
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE1 2FS
Contact
Patricia Kenny
Telephone
+44 1332641728
Country
United Kingdom
NUTS code
UKF11 - Derby
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Anna Cotsell
Anna.Cotsell@derbyshire.gov.uk
Telephone
+44 1629533190
Country
United Kingdom
NUTS code
UKF12 - East Derbyshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
Contact
Laura Iremonger
Laura.Iremonger@nottinghamcity.gov.uk
Telephone
+44 1158761945
Country
United Kingdom
NUTS code
UKF14 - Nottingham
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Leicester City Council
115 Charles Street
Leicester
LE1 1FZ
Contact
Graham Whatley
Graham.Whatley@leicester.gov.uk
Telephone
+44 1164543264
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road
Leicester
LE3 8RA
Contact
Kate Lister
Telephone
+44 1163053635
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.leicestershire.gov.uk/
Buyer's address
https://www.leicestershire.gov.uk/
one.1) Name and addresses
Cambridgeshire County Council
Shire Hall, Castle Street
Cambridge
CB3 0AP
Contact
Elizabeth Smith
Elizabeth.Smith@cambridgeshire.gov.uk
Telephone
+44 01223729104
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://www.cambridgeshire.gov.uk
Buyer's address
https://www.cambridgeshire.gov.uk
one.1) Name and addresses
Peterborough City Council
Bridge Street
Peterborough
PE1 1HF
Contact
Peter Aldridge
Peter.Aldridge@peterboroughlimited.co.uk
Telephone
+44 01733864143
Country
United Kingdom
NUTS code
UKH11 - Peterborough
Internet address(es)
Main address
https://www.peterborough.gov.uk
Buyer's address
https://www.peterborough.gov.uk
one.1) Name and addresses
Rutland County Council District Council
Catmose Street
Oakham
LE15 6HP
Contact
Emily Barwell
Telephone
+44 7973855186
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=9203e70e-bf4c-ee11-8124-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=9203e70e-bf4c-ee11-8124-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Library Stock to East Midlands & Mid Anglia Library Consortium
Reference number
DN684871
two.1.2) Main CPV code
- 22113000 - Library books
two.1.3) Type of contract
Supplies
two.1.4) Short description
Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new framework agreement for the supply of Library stock materials.
This is a collaborative procurement exercise undertaken by the following consortium members; Cambridgeshire County Council, Inspire, Nottingham City Council, Derbyshire County Council, Derby City, Leicestershire County Council, Leicester City Council, Peterborough City Council and Rutland County Council District Council and any resulting framework agreement will be entered into on behalf of the Consortium by Derby City Council as the lead member of the consortium. Each member of the Consortium will be responsible for calling off the services they require.
This new framework agreement will replace the current framework ‘Provision of Library Stock to East Midlands & Mid Anglia Library (EMMAC) consortium’ reference DN433696 which will end on the 31st of March 2024.
The term of the framework agreement will be for 4 years.
The call-off period will be for 4 years with the option of two extensions each of 12 months duration.
To allow time for the call-off contracts and order forms to be completed and approved, there will be a period of mobilisation between the Framework Agreement Commencement Date and the Service Commencement Date. The Framework Agreement will commence from the 1st of February 2024 and the Service will commence from the 1st of April 2024.
This is a new competitive procurement process using an open procedure conducted in accordance with the Public Procurement 2015 Regulations and advertised in the Find a Tender Service Find high value contracts in the public sector GOV.UK (www.gov.uk ).
Please read all the tender documents. If you have any questions, please submit them through the procurement portal using the messaging facility.
To register your interest in this tender and to view the tender documents, the tender is published on https://www.eastmidstenders.org/
Reference DN684871
The closing date for all tenders is the 16th of October 2023
Please note that a standstill period of 10 days will commence from the notification of the contract award.
two.1.5) Estimated total value
Value excluding VAT: £9,138,400
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Lot 1. Adult fiction, non-fiction books and standing orders.
Lot No
1
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
- UKH11 - Peterborough
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new framework agreement for the supply of Library stock materials.
Lot 1 is for the provision of stock for adult fiction and non-fiction and for a standing order service for the supply of adult titles. Bidders must be able to offer a website for stock selection and stock ordering and must offer a frequent and reliable direct delivery service to multiple locations to ensure a fast and efficient delivery of library stock.
A single supplier will be awarded to this lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £5,309,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated Year 1 expenditure for lot 1 is £1,327,400 which equates to which equates to a total potential value of £5,309,600 over the maximum term of 4 years.
Please note that this is an indicative value and the Consortium cannot guarantee the value of business under the framework agreement
two.2) Description
two.2.1) Title
Lot 2. Children’s and young adult fiction and non-fiction books, books for education library services; including non-fiction to support Foundation, KS1 and KS2 and some provision for KS3 and KS4
Lot No
2
two.2.2) Additional CPV code(s)
- 22110000 - Printed books
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
- UKH11 - Peterborough
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new framework agreement for the supply of Library stock materials.
Lot 2 is for the provision of stock for children's and young adult fiction and non-fiction books, books for education library services ; including non-fiction to support Foundation, KS1 and KS2 and some provision for KS3 and KS4. The age range for purpose of this Lot is 0-19 years old.
Bidders must be able to offer a website for stock selection and stock ordering and must offer a frequent and reliable direct delivery service to multiple locations to ensure a fast and efficient delivery of library stock
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £3,828,800
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated Year 1 expenditure for lot 2 is £957,200 which equates to which equates to a total potential value of £3,828,800 over the maximum term of 4 years.
Please note that this is an indicative value and the Consortium cannot guarantee the value of business under the framework agreement
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Not applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 October 2023
Local time
4:30pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 October 2023
Local time
4:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom