Section one: Contracting authority
one.1) Name and addresses
Nottinghamshire County Council
County Hall, Loughborough Road Westbridgford
Nottinghamshire
NG2 7QP
Contact
Mrs Katie Greenhalgh
katie.greenhalgh@nottscc.gov.uk
Telephone
+44 1159774761
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
http://www.nottinghamshire.gov.uk
Buyer's address
http://www.nottinghamshire.gov.uk
one.1) Name and addresses
Derby City Council
Corporation Street
Deby
DE1 2FS
Contact
Collette Levers
Telephone
+44 01132641722
Country
United Kingdom
Region code
UKF11 - Derby
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Anna Cotsell
Anna.Cotsell@derbyshire.gov.uk
Telephone
+44 1629533190
Country
United Kingdom
Region code
UKF12 - East Derbyshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
Contact
Laura Iremonger
Laura.Iremonger@nottinghamcity.gov.uk
Telephone
+44 1158761945
Country
United Kingdom
Region code
UKF14 - Nottingham
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Leicester City Council
115 Charles Street
Leicester
LE1 1FZ
Contact
Graham Whatley
Graham.Whatley@leicester.gov.uk
Telephone
+44 1164543264
Country
United Kingdom
Region code
UKF21 - Leicester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road
Leicester
LE3 8RA
Contact
Kate Lister
Telephone
+44 1163053635
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.leicestershire.gov.uk/
Buyer's address
https://www.leicestershire.gov.uk/
one.1) Name and addresses
Cambridgeshire County Council
Shire Hall, Castle Street
Cambridge
CB3 0AP
Contact
Elizabeth Smith
Elizabeth.Smith@cambridgeshire.gov.uk
Telephone
+44 01223729104
Country
United Kingdom
Region code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://www.cambridgeshire.gov.uk
Buyer's address
https://www.cambridgeshire.gov.uk
one.1) Name and addresses
Peterborough City Council
Bridge Street
Peterborough
PE1 1HF
Contact
Peter Aldridge
Peter.Aldridge@peterboroughlimited.co.uk
Telephone
+44 01733864143
Country
United Kingdom
Region code
UKH11 - Peterborough
Internet address(es)
Main address
https://www.peterborough.gov.uk
Buyer's address
https://www.peterborough.gov.uk
one.1) Name and addresses
Rutland County Council District Council
Catmose Street
Oakham
LE15 6HP
Contact
Emily Barwell
Telephone
+44 7973855186
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Library Stock to East Midlands & Mid Anglia Library Consortium
Reference number
DN684871
two.1.2) Main CPV code
- 22000000 - Printed matter and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Nottinghamshire County Council (NCC) ‘the Council’ ran an open tender process on
behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new
framework agreement for the supply of Library stock materials.
This is a collaborative procurement exercise undertaken by the following consortium
members; Cambridgeshire County Council, Inspire, Nottingham City Council, Derbyshire
County Council, Derby City, Leicestershire County Council, Leicester City Council,
Peterborough City Council and Rutland County Council District Council and any resulting
framework agreement will be entered into on behalf of the Consortium by Derby City Council
as the lead member of the consortium. Each member of the Consortium will be responsible
for calling off the services they require.
This new framework agreement will replace the current framework ‘Provision of Library
Stock to East Midlands & Mid Anglia Library (EMMAC) consortium’ reference DN433696
which will end on the 31st of March 2024.
The term of the framework agreement will be for 4 years.
The call-off period will be for 4 years with the option of two extensions each of 12 months duration
To allow time for the call-off contracts and order forms to be completed and approved, there
will be a period of mobilisation between the Framework Agreement Commencement Date
and the Service Commencement Date. The Framework Agreement will commence from the
1st of February 2024 and the Service will commence from the 1st of April 2024.
This is a new competitive procurement process using an open procedure conducted in
accordance with the Public Procurement 2015 Regulations and advertised in the Find a
Tender Service Find high value contracts in the public sector GOV.UK (www.gov.uk ).
Please read all the tender documents. If you have any questions, please submit them through
the procurement portal using the messaging facility.
To register your interest in this tender and to view the tender documents, the tender is
published on https://www.eastmidstenders.org/
Reference DN684871
The closing date for the receipt of tenders was the 16th October 2023. A standstill period of 10 days commenced from the notification of outcome.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,138,400
two.2) Description
two.2.1) Title
Lot 1. Adult fiction, non-fiction books and standing orders
Lot No
1
two.2.2) Additional CPV code(s)
- 22113000 - Library books
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
- UKF12 - East Derbyshire
- UKF13 - South and West Derbyshire
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
- UKH11 - Peterborough
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on
behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new
framework agreement for the supply of Library stock materials.
Lot 1 is for the provision of stock for adult fiction and non-fiction and for a standing order
service for the supply of adult titles. Bidders must be able to offer a website for stock
selection and stock ordering and must offer a frequent and reliable direct delivery service to
multiple locations to ensure a fast and efficient delivery of library stock.
A single supplier will be awarded to this lot
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement is for a term of 4 years with no extensions.
The call off period will be for 4 years with the option of two extensions each of 12 months
duration.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated Year 1 expenditure for lot 1 is £1,327,400 which equates to which equates to a
total potential value of £5,309,600 over the maximum term of 4 years.
Please note that this is an indicative value and the Consortium cannot guarantee the value of
business under the framework agreement
two.2) Description
two.2.1) Title
Lot 2. Children’s and young adult fiction and non-fiction books, books for education library services; including non-fiction to support Foundation, KS1 and KS2 and some provision for KS3 and KS4
Lot No
2
two.2.2) Additional CPV code(s)
- 22110000 - Printed books
- 92511000 - Library services
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
- UKF12 - East Derbyshire
- UKF13 - South and West Derbyshire
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
- UKH11 - Peterborough
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
Nottinghamshire County Council (NCC) ‘the Council’ is running an open tender process on
behalf of the East Midlands and Mid Anglia Libraries Consortium (EMMA) to establish a new
framework agreement for the supply of Library stock materials.
Lot 2 is for the provision of stock for children's and young adult fiction and non-fiction books,
books for education library services ; including non-fiction to support Foundation, KS1 and
KS2 and some provision for KS3 and KS4. The age range for purpose of this Lot is 0-19 years
old.
Bidders must be able to offer a website for stock selection and stock ordering and must offer
a frequent and reliable direct delivery service to multiple locations to ensure a fast and
efficient delivery of library stock
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement is for a term of 4 years with no extensions.
The call off period will be for 4 years with the option of two extensions each of 12 months
duration.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated Year 1 expenditure for lot 2 is £957,200 which equates to which equates to a
total potential value of £3,828,800 over the maximum term of 4 years.
Please note that this is an indicative value and the Consortium cannot guarantee the value of
business under the framework agreement
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-026981
Section five. Award of contract
Contract No
DN684871
Lot No
1
Title
Provision of Library Stock to East Midlands & Mid Anglia Library Consortium
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 November 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Peters Limited
120 Bromsgrove Street
Birmingham
B5 6RJ
Telephone
+44 01216666646
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £9,138,400
Total value of the contract/lot: £9,138,400
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom