Section one: Contracting authority
one.1) Name and addresses
VIVID
Peninsular House, Wharf Road
Portsmouth
PO2 8HB
Contact
Mr Luke Stone
Telephone
+44 1256368722
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VIVID - for the provision of Building Material
Reference number
DN637362
two.1.2) Main CPV code
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.1.3) Type of contract
Supplies
two.1.4) Short description
VIVID are a social housing provider, primarily operating within Hampshire. VIVID have offices based in Portsmouth and Basingstoke. We’ve 33,000 homes across Hampshire, Surrey, Berkshire, and West Sussex of which we maintain circa 27,000. We employ 250 trade staff who carry out approximately 134,000 repairs and maintenance jobs.
The previous/current agreement was commenced in 2018 for an initial 3-year period. The tender was structured so that one contractor was appointed per lot, with 5 lots being awarded. The new tender has been spilt into lots, breakdown below.
Lot Number Lot name Estimated Annual spend
Lot 1 General Building £2.1m
Lot 2 Plumbing, heating, and Gas Spares £3.1m
Lot 3 Electrical £1.6m
Lot 4 PPE and Workwear £180k
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £34,900,000
two.2) Description
two.2.1) Title
General Building
Lot No
1
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
two.2.5) Award criteria
Quality criterion - Name: Technical and professional ability - Past contracts and relevant experience / Weighting: 5
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Stock / Weighting: 15
Quality criterion - Name: Electronic van stock / Weighting: 15
Quality criterion - Name: Reporting / Weighting: 10
Quality criterion - Name: Supply chain challenges and Price fluctuations / Weighting: 10
Quality criterion - Name: Mobilisation / Weighting: 10
Quality criterion - Name: Account management and Innovation / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plumbing, heating and gas spares
Lot No
2
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
two.2.5) Award criteria
Quality criterion - Name: Technical and professional ability - Past contracts and relevant experience / Weighting: 5
Quality criterion - Name: service delivery / Weighting: 20
Quality criterion - Name: stock / Weighting: 15
Quality criterion - Name: Electronic van stock / Weighting: 15
Quality criterion - Name: Reporting / Weighting: 10
Quality criterion - Name: Supply chain challenges and Price fluctuations / Weighting: 10
Quality criterion - Name: Mobilisation / Weighting: 10
Quality criterion - Name: Account management and innovation / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical
Lot No
3
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
two.2.5) Award criteria
Quality criterion - Name: Technical and professional ability - Past contracts and relevant experience / Weighting: 5
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Stock / Weighting: 15
Quality criterion - Name: Electronic van stock / Weighting: 15
Quality criterion - Name: Reporting / Weighting: 10
Quality criterion - Name: Supply chain challenges and price fluctuations / Weighting: 10
Quality criterion - Name: Mobilisation / Weighting: 10
Quality criterion - Name: Account management and innovation / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PPE and Workwear
Lot No
4
two.2.2) Additional CPV code(s)
- 18100000 - Occupational clothing, special workwear and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
two.2.5) Award criteria
Quality criterion - Name: Technical and Professional ability - Past contracts and relevant experience / Weighting: 5
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Stock including core stock and specials / Weighting: 17.50
Quality criterion - Name: Online access portal/hub/solution / Weighting: 17.50
Quality criterion - Name: Reporting / Weighting: 12.5
Quality criterion - Name: Mobilisation / Weighting: 12.50
Quality criterion - Name: Account management and innovation / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-008878
Section five. Award of contract
Lot No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 July 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
STARK Building Materials UK Ltd
Binley Business Park, Mechant House, Harry Weston Road
Coventry
CV3 2TT
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £21,000,000
Section five. Award of contract
Lot No
2
Title
Plumbing, heating and gas spares
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 July 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
City Plumbing Supplies Holdings Limited [CPS]
Highbourne House, Eldon Way, Crick Industrial Estate, Crick
Northampton
NN6 7SL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £31,000,000
Section five. Award of contract
Lot No
3
Title
Electrical
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 July 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
City Electrical Factors Limited
Georgina Mackie House, 141 Farmer Ward Road, Kenilworth
Warwickshire
CV8 2SU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,600,000
Section five. Award of contract
Lot No
4
Title
PPE and Workwear
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 July 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PWS [Protective Wear Supplies
10 Darklake View, Devon
Plymouth
PL6 7TL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £180,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Technology and construction Court
London
Country
United Kingdom