Tender

VIVID - for the provision of Building Material

  • VIVID

F02: Contract notice

Notice identifier: 2023/S 000-008878

Procurement identifier (OCID): ocds-h6vhtk-03b66c

Published 27 March 2023, 5:41pm



Section one: Contracting authority

one.1) Name and addresses

VIVID

Peninsula House

Portsmouth

PO2 8HB

Contact

Mr Luke Stone

Email

luke.stone@vividhomes.co.uk

Telephone

+44 1256368722

Country

United Kingdom

Region code

UKJ - South East (England)

Internet address(es)

Main address

http://www.vividhomes.co.uk

Buyer's address

http://www.vividhomes.co.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545

one.4) Type of the contracting authority

Other type

Housing Association

one.5) Main activity

Housing and community amenities


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

VIVID - for the provision of Building Material

Reference number

DN637362

two.1.2) Main CPV code

  • 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

two.1.3) Type of contract

Supplies

two.1.4) Short description

VIVID are a social housing provider, primarily operating within Hampshire. VIVID have offices based in Portsmouth and Basingstoke. We’ve 33,000 homes across Hampshire, Surrey, Berkshire, and West Sussex of which we maintain circa 27,000. We employ 250 trade staff who carry out approximately 134,000 repairs and maintenance jobs.

The previous/current agreement was commenced in 2018 for an initial 3-year period. The tender was structured so that one contractor was appointed per lot, with 5 lots being awarded. The new tender has been spilt into lots, breakdown below.

Lot Number Lot name Estimated Annual spend

Lot 1 General Building £2.1m

Lot 2 Plumbing, heating, and Gas Spares £3.1m

Lot 3 Electrical £1.6m

Lot 4 PPE and Workwear £180k

two.1.5) Estimated total value

Value excluding VAT: £7,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
1

Maximum number of lots that may be awarded to one tenderer: 1

two.2) Description

two.2.1) Title

General Building Materials

Lot No

1

two.2.2) Additional CPV code(s)

  • 44111000 - Building materials
  • 44115000 - Building fittings

two.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)

two.2.4) Description of the procurement

VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.

Our KPIs include the following targets: -

• First Time Fix rate of 95%

• Voids turnaround of 10 days

• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.

The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Plumbing, Heating and Gas Spares

Lot No

2

two.2.2) Additional CPV code(s)

  • 44115200 - Plumbing and heating materials
  • 44115210 - Plumbing materials

two.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)

two.2.4) Description of the procurement

VIVID’s repairs [M&E] have a team of 42 gas engineers, 3 commercial engineers and 18 boiler install engineers, who installed over 1,500 Boilers last year. The team are split into gas servicing, gas installation and responsive repairs. Gas installation require the option of deliveries to site. VIVID’s Kitchen & Bathroom team have a target of 3 bathrooms installed a week across the VIVID property portfolio, with deliveries on a specified day. Due to the nature of this Lot, consideration should be given to out of hours and emergency availability on spares

Kitchen units are NOT included as part of this lot for Tender.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Electrical

Lot No

3

two.2.2) Additional CPV code(s)

  • 31680000 - Electrical supplies and accessories

two.2.3) Place of performance

NUTS codes
  • UKJ3 - Hampshire and Isle of Wight

two.2.4) Description of the procurement

VIVID have a team of 42 electricians covering a variety of disciplines. Predominantly we require a supplier that can provide materials for day-to-day electrical repairs in domestic properties. VIVID have 1,700 communal areas which require emergency lighting replacements. We have a planned programme of 6,500 electrical tests which may require follow on repairs/upgrades.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Workwear and PPE

Lot No

4

two.2.2) Additional CPV code(s)

  • 18000000 - Clothing, footwear, luggage articles and accessories

two.2.3) Place of performance

NUTS codes
  • UKJ - South East (England)

two.2.4) Description of the procurement

VIVID employs 350 staff members varying across multiple trades, carpentry, plumbers, plasterers, bricklayers, fencers and labourers who all wear VIVID embroidered uniform.

Potential suppliers will be required to stock our approved range of workwear and deliver to our trade staff home addresses; and on occasion office locations if required. Distribution throughout a branch network would also be a viable option alongside a delivery service.

We will ask for Management information reports per team to assist control of our budgets and ensure all staff are kept safe whilst upholding our standards relating to conduct and safety.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

1 May 2023

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.7) Conditions for opening of tenders

Date

1 May 2023

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.4) Procedures for review

six.4.1) Review body

Technology and Construction Court

London

Country

United Kingdom