Section one: Contracting authority
one.1) Name and addresses
VIVID
Peninsula House
Portsmouth
PO2 8HB
Contact
Mr Luke Stone
Telephone
+44 1256368722
Country
United Kingdom
Region code
UKJ - South East (England)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=d37df67c-6cc2-ed11-8120-005056b64545
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VIVID - for the provision of Building Material
Reference number
DN637362
two.1.2) Main CPV code
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
two.1.3) Type of contract
Supplies
two.1.4) Short description
VIVID are a social housing provider, primarily operating within Hampshire. VIVID have offices based in Portsmouth and Basingstoke. We’ve 33,000 homes across Hampshire, Surrey, Berkshire, and West Sussex of which we maintain circa 27,000. We employ 250 trade staff who carry out approximately 134,000 repairs and maintenance jobs.
The previous/current agreement was commenced in 2018 for an initial 3-year period. The tender was structured so that one contractor was appointed per lot, with 5 lots being awarded. The new tender has been spilt into lots, breakdown below.
Lot Number Lot name Estimated Annual spend
Lot 1 General Building £2.1m
Lot 2 Plumbing, heating, and Gas Spares £3.1m
Lot 3 Electrical £1.6m
Lot 4 PPE and Workwear £180k
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
1
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
General Building Materials
Lot No
1
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 44115000 - Building fittings
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
• First Time Fix rate of 95%
• Voids turnaround of 10 days
• Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plumbing, Heating and Gas Spares
Lot No
2
two.2.2) Additional CPV code(s)
- 44115200 - Plumbing and heating materials
- 44115210 - Plumbing materials
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
VIVID’s repairs [M&E] have a team of 42 gas engineers, 3 commercial engineers and 18 boiler install engineers, who installed over 1,500 Boilers last year. The team are split into gas servicing, gas installation and responsive repairs. Gas installation require the option of deliveries to site. VIVID’s Kitchen & Bathroom team have a target of 3 bathrooms installed a week across the VIVID property portfolio, with deliveries on a specified day. Due to the nature of this Lot, consideration should be given to out of hours and emergency availability on spares
Kitchen units are NOT included as part of this lot for Tender.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical
Lot No
3
two.2.2) Additional CPV code(s)
- 31680000 - Electrical supplies and accessories
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
VIVID have a team of 42 electricians covering a variety of disciplines. Predominantly we require a supplier that can provide materials for day-to-day electrical repairs in domestic properties. VIVID have 1,700 communal areas which require emergency lighting replacements. We have a planned programme of 6,500 electrical tests which may require follow on repairs/upgrades.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Workwear and PPE
Lot No
4
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
VIVID employs 350 staff members varying across multiple trades, carpentry, plumbers, plasterers, bricklayers, fencers and labourers who all wear VIVID embroidered uniform.
Potential suppliers will be required to stock our approved range of workwear and deliver to our trade staff home addresses; and on occasion office locations if required. Distribution throughout a branch network would also be a viable option alongside a delivery service.
We will ask for Management information reports per team to assist control of our budgets and ensure all staff are kept safe whilst upholding our standards relating to conduct and safety.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Contract is subject to two 24 month extensions pending delivery performance and cost effectiveness.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
1 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Technology and Construction Court
London
Country
United Kingdom