Section one: Contracting authority
one.1) Name and addresses
Norwich University of the Arts
4-7 Francis House
Norwich
NR24SN
Contact
Human Resources
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Charity Commission (England and Wales)
10004775
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://norwichuni.ac.uk/procurement/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://norwichuni.ac.uk/procurement/
Tenders or requests to participate must be submitted to the following address:
Human Resources
4-7 Francis House
Norwich
NR2 4SN
Contact
Human Resources
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Internet address(es)
Main address
https://norwichuni.ac.uk/procurement/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Norwich University of the Arts Human Resources Information System Project
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution.
In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor to progress with in a subsequent detailed solution analysis and contracting exercise.
The details and timeframe for the selection process are set out in the invitation to tender document which is available at https://norwichuni.ac.uk/procurement/
Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
two.2.4) Description of the procurement
We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document which is available at https://norwichuni.ac.uk/procurement/.
Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option for one or more 2-year extensions to the original 5 year contract for some or all modules subject to the agreement of the University.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option for one or more 2-year extensions to the original 5 year contract for some or all modules subject to the agreement of the University.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents .
Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents .
Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).
Minimum level(s) of standards possibly required
Standards as stated in the procurement documents.
Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
Norwich University of the Arts has been issued with an end-of-life notice on our HR database by its supplier. This followed a commercial decision by our previous supplier to remove several legacy systems from its portfolio. The system will be switched off completely from 31st March 2025 and will not be accessible from this time, even as a way of warehousing historical leavers' data.
In view of this we are seeking to procure a HR Information System (Software as a Service Solution) as a matter of urgency with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in our Invitation to Tender which is available at https://norwichuni.ac.uk/procurement/.
Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024).
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
1 September 2024
Local time
5:00pm
Changed to:
Date
13 September 2024
Local time
5:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Deputy Vice Chancellor
4-7 Francis House
Norwich
NR2 4SN
Country
United Kingdom