Section one: Contracting authority
one.1) Name and addresses
Norwich University of the Arts
4-7 Francis House
Norwich
NR24SN
Contact
Holly Grand
Telephone
+44 1603753112
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
UK Register of Learning Providers (UKPRN number)
10004775
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Norwich University of the Arts Human Resources Information System Project
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution.
In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor to progress with in a subsequent detailed solution analysis and contracting exercise.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £675,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document
two.2.5) Award criteria
Quality criterion - Name: Fundamental Threshold Requirements / Weighting: 14%
Quality criterion - Name: Functional Requirements - Core Release 1 / Weighting: 23%
Quality criterion - Name: Functional Requirements - Post core release 1 / Weighting: 18%
Quality criterion - Name: Non Functional Requirements / Weighting: 18%
Quality criterion - Name: Delivery Model and Approach / Weighting: 9%
Quality criterion - Name: Service Support / Weighting: 9%
Price - Weighting: 10%
two.2.11) Information about options
Options: Yes
Description of options
Option for one or more 2-year extensions to the original 5-year contract for some or all modules subject to the agreement of the University.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
Norwich University of the Arts has been issued with an end-of-life notice on our HR database by its supplier. This followed a commercial decision by our previous supplier to remove several legacy systems from its portfolio. The system will be switched off completely from 31st March 2025 and will not be accessible from this time, even as a way of warehousing historical leavers' data.
In view of this we are seeking to procure a HR Information System (Software as a Service Solution) as a matter of urgency with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in our Invitation to Tender
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-026014
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 October 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MHR Global Holdings Limited
The Old Hall, Cottesmore Road, Ashwell,
Oakham, Rutland
LE15 7JL
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
UK-03466181
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £675,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Deputy Vice-Chancellor
4-7 Francis House
Norwich
Country
United Kingdom