Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services on behalf of Velindre University NHS Trust
4 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Paul Thomas
Telephone
+44 2920902255
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Procurement of Velindre Overseas Challenge Events
Reference number
VEL-VCC- 45184
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Velindre University NHS Trust are looking for a supplier to Manage overseas events.
The successful Tour Operator will have a wealth of experience in organising overseas charity challenges at high altitude of up to 6,000 metres. They will work very closely with Velindre staff and local overseas Ground Handlers to ensure comprehensive tour management, correct levels of Health & Safety, event management and a high level of customer care
two.1.5) Estimated total value
Value excluding VAT: £650,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
- 92622000 - Sports-event organisation services
- 92621000 - Sports-event promotion services
- 79952100 - Cultural event organisation services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Dependent on event
Velindre team are based at :
Velindre Cancer Centre
Velindre Rd
Cardiff
CF14 2TL
two.2.4) Description of the procurement
We are currently sourcing a supplier for out overseas event management. A contract is expected for a 3 year period (option to extend for a further 1 +1 years) to a total of 5 years.
Previous events include:
- Mount Kilimanjaro climb 80 people
- Majorca Bike ride 120 people
- USA West Coast bike ride 100 people
- Cuba world heritage trek 80 people
All these events are to raise much needed funds for the charity. To support investment into Velindre University NHS Trust Cancer Hospital.
Velindre Cancer Centre is also known as The Hospital of Hope, and this is made possible because of the fantastic and committed support of our donors and fundraisers. Fundraising and donations allow us to fund projects over and above those provided by the NHS, which improve the experience and outcomes of patients receiving treatment and care here, and provide vital support services to patients and their families.
It also enables us to offer better quality of care through complex treatment pathways, earlier access to cutting edge treatments, research into new treatments, purchase specialist equipment, fund invaluable support services and resources along with ensuring our staff have access to
the most up to date training and techniques available.
Fundraising and donations allows us to fund projects over and above those provided by the NHS, which improve the experience and outcomes of patients receiving treatment and care here, and provide vital support services to patients and their families.
It also enables us to offer better quality of care through complex treatment pathways, earlier access to cutting edge treatments, research into new treatments, purchase specialist equipment, fund invaluable support services and resources along with ensuring our staff have access to the most up to date training and techniques available.
It really is difficult to overstate the difference fundraising makes here at Velindre, but the benefits are invaluable.
two.2.5) Award criteria
Quality criterion - Name: Methodology / Weighting: 13%
Quality criterion - Name: Personnel/resource required / Weighting: 13%
Quality criterion - Name: Procedures / Weighting: 13%
Quality criterion - Name: Presentation / Weighting: 6%
Quality criterion - Name: Well Being of Future Generations Act / Weighting: 5%
Quality criterion - Name: Foundational Economy / Weighting: 5%
Quality criterion - Name: Carbon Footprint / Weighting: 5%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extension options (24 months in total)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Supplier must have Risk IOSH qualification. For daily dynamic risk assessments and management
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Supplier must have Risk IOSH qualification. For daily dynamic risk assessments and management
Supplier must have Cyber Essentials plus or ISO27001 certification
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-012040
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 17 October 2022
four.2.7) Conditions for opening of tenders
Date
18 October 2022
Local time
12:00pm
Place
Bravo Etender Wales
Information about authorised persons and opening procedure
Paul Thomas - Procurement Business Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: In 3 to 5 years time, dependent on Options to extend being exercised
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=124800
(WA Ref:124800)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom