Section one: Contracting authority
one.1) Name and addresses
Hafod Housing Association Ltd
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
Telephone
+44 2920675823
Fax
+44 2920672499
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
one.1) Name and addresses
Hendre
St Hilary Court, Copthorne Way, Culverhouse Cross
Cardiff
CF5 6ES
Telephone
+44 2920675888
Fax
+44 2920675898
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA39445
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Registered Social Landlord
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of External Audit Services
Reference number
2023H000057.00
two.1.2) Main CPV code
- 79212000 - Auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
Hendre Group are looking to appoint a suitably qualified and experienced Service Provider for the Provision External Audit Services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79212000 - Auditing services
- 79210000 - Accounting and auditing services
- 79212100 - Financial auditing services
- 79200000 - Accounting, auditing and fiscal services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Hendre works across 9 local authorities:
-Blaenau Gwent
-Bridgend
-Caerphilly
-Cardiff
-Vale of Glamorgan
-Rhondda Cynan Taff
-Merthyr Tydfil
-Torfaen
-Newport
two.2.4) Description of the procurement
The scope of this tender is to review proposals for the External Audit Service for Hendre Group Ltd and its entities.
Hendre is looking to commence works with the appointed Service Provider from November 2023.
The contract term will be for 3 Years with the option to extend for up to 2 x 1 year periods (3+1+1).
Pricing will be fixed for the first year and then subject to price increases in line with RPI for the duration of the contract. The base date for the RPI is September 2023.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Supplier demonstrations / Weighting: 10
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract term will be for 3 Years with the option to extend for up to 2 x 1 year periods (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
as per the Single Procurement Document listed on eTenderWales
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
as per the tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 October 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Prior to expiry of the contract
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134337
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As outlined in the tender documents
(WA Ref:134337)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom