Section one: Contracting authority
one.1) Name and addresses
Stevenage Borough Council
Daneshill House, Danestrete
Stevenage
SG1 1HN
Contact
Corporate Procurement
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
Reference number
CCD00881/CCD00882/CCD00883
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
Stevenage Borough Council is seeking expressions of interest from suitable qualified and experienced service providers for the provision of heating and water hygiene services under three lots as follows:Lot 1 Domestic Heating Service and Maintenance plus ad-hoc installation worksLot 2 Communal Heating Servicing and Maintenance Lot 3 Water Hygiene Servicing and MaintenanceEach of the three contracts will be TPC 2005(as amended) for a maximum of eight years (4+2+2)SBC is following a two-stage Restricted process in accordance with the Public Contracts Regulations 2015. Full details of the Contracts, requirements and procurement process as included in the documents.The SQ stage virtual bidders day is being held on 11 March 2021, see SQ stage procurement documents for more detail.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,693,901.09
two.2) Description
two.2.1) Title
Lot 1 - Domestic Heating Servicing and Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 79512000 - Call centre
- 50721000 - Commissioning of heating installations
- 90913100 - Tank-cleaning services
- 71315300 - Building surveying services
- 50700000 - Repair and maintenance services of building installations
- 50514100 - Repair and maintenance services of tanks
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 45232141 - Heating works
- 45331100 - Central-heating installation work
- 45331000 - Heating, ventilation and air-conditioning installation work
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Lot 1 comprises LGSR servicing, maintenance and remedial works to domestic heating systems across SBC's stock under a 3* rate plus ad hoc installation works. The contract will include a full call handling service both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum of 8 years (4 + 2 + 2). Organisations bidding for Lot 1 are not permitted to bid for any other Lot.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 1. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal
two.2.5) Award criteria
Quality criterion - Name: as per tendering documents / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is likely that there will be personnel to whom the right of TUPE will apply.
two.2) Description
two.2.1) Title
Lot 2 - Communal Heating Servicing and Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50721000 - Commissioning of heating installations
- 90913100 - Tank-cleaning services
- 71315300 - Building surveying services
- 50700000 - Repair and maintenance services of building installations
- 50514100 - Repair and maintenance services of tanks
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 45232141 - Heating works
- 45331000 - Heating, ventilation and air-conditioning installation work
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Lot 2 comprises servicing, maintenance and remedial works to communal heating systems across SBC's stock under an annual rate. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 2 may not bid for Lot 1 but may bid for Lot 3.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 2. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
two.2.5) Award criteria
Quality criterion - Name: as per tendering documents / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Water Hygiene Servicing and Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 90913100 - Tank-cleaning services
- 71315300 - Building surveying services
- 50700000 - Repair and maintenance services of building installations
- 50514100 - Repair and maintenance services of tanks
- 45232430 - Water-treatment work
- 42122130 - Water pumps
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Lot 3 comprises servicing and remedial works to water tanks, pumps and associated systems and equipment across SBC's stock. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 3 may not bid for Lot 1 but may bid for Lot 2.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 3. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
two.2.5) Award criteria
Quality criterion - Name: as per tendering documents / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-003890
Section five. Award of contract
Contract No
CCD00881
Lot No
1
Title
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 September 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aaron Services Ltd
Basildon
Country
United Kingdom
NUTS code
- UKH3 - Essex
National registration number
3193203
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £9,600,000
Total value of the contract/lot: £8,850,669.81
Section five. Award of contract
Contract No
CCD00882
Lot No
2
Title
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Gasway Services Ltd
Norwich
Country
United Kingdom
NUTS code
- UKH15 - Norwich and East Norfolk
National registration number
4158628
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £640,000
Total value of the contract/lot: £704,419.6
Section five. Award of contract
Contract No
CCD00883
Lot No
3
Title
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 September 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Safe Water IO Ltd
London
Country
United Kingdom
NUTS code
- UKI31 - Camden and City of London
National registration number
10344786
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £160,000
Total value of the contract/lot: £138,811.68
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom