Section one: Contracting authority
one.1) Name and addresses
Stevenage Borough Council
Daneshill House, Danestrete
Stevenage
SG1 1HN
Contact
Corporate Procurement
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
Reference number
CCD00881/CCD00882/CCD00883
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
Stevenage Borough Council is seeking expressions of interest from suitable qualified and experienced service providers for the provision of heating and water hygiene services under three lots as follows:Lot 1 Domestic Heating Service and Maintenance plus ad-hoc installation worksLot 2 Communal Heating Servicing and Maintenance Lot 3 Water Hygiene Servicing and MaintenanceEach of the three contracts will be TPC 2005(as amended) for a maximum of eight years (4+2+2)SBC is following a two-stage Restricted process in accordance with the Public Contracts Regulations 2015. Full details of the Contracts, requirements and procurement process as included in the documents.The SQ stage virtual bidders day is being held on 11 March 2021, see SQ stage procurement documents for more detail.
two.1.5) Estimated total value
Value excluding VAT: £10,400,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Organisations bidding for Lot 1 are not permitted to bid for or be awarded either of the other two lots. Organisations bidding for Lot 2 are permitted to bid for Lot 3 and vice-versa. Lots 2 and 3 may be awarded to a single service provider or to two separate service providers.
two.2) Description
two.2.1) Title
Lot 1 - Domestic Heating Servicing and Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 79512000 - Call centre
- 45232141 - Heating works
- 90913100 - Tank-cleaning services
- 71315300 - Building surveying services
- 50700000 - Repair and maintenance services of building installations
- 50514100 - Repair and maintenance services of tanks
- 50721000 - Commissioning of heating installations
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 45331100 - Central-heating installation work
- 45331000 - Heating, ventilation and air-conditioning installation work
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Lot 1 comprises LGSR servicing, maintenance and remedial works to domestic heating systems across SBC's stock under a 3* rate plus ad hoc installation works. The contract will include a full call handling service both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum of 8 years (4 + 2 + 2). Organisations bidding for Lot 1 are not permitted to bid for any other Lot.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 1. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is likely that there will be personnel to whom the right of TUPE will apply.
two.2) Description
two.2.1) Title
Lot 2 - Communal Heating Servicing and Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 45232141 - Heating works
- 90913100 - Tank-cleaning services
- 71315300 - Building surveying services
- 50700000 - Repair and maintenance services of building installations
- 50514100 - Repair and maintenance services of tanks
- 50721000 - Commissioning of heating installations
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 45331000 - Heating, ventilation and air-conditioning installation work
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Lot 2 comprises servicing, maintenance and remedial works to communal heating systems across SBC's stock under an annual rate. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 2 may not bid for Lot 1 but may bid for Lot 3.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 2. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £640,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Water Hygiene Servicing and Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 90913100 - Tank-cleaning services
- 71315300 - Building surveying services
- 50700000 - Repair and maintenance services of building installations
- 50514100 - Repair and maintenance services of tanks
- 45232430 - Water-treatment work
- 42122130 - Water pumps
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Lot 3 comprises servicing and remedial works to water tanks, pumps and associated systems and equipment across SBC's stock. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 3 may not bid for Lot 1 but may bid for Lot 2.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 3. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £160,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Contract will run for an initial period of four years with the option to extend by up to two further two-year periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the procurement documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 March 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
10 May 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. Please complete and submit a Selection Questionnaire (all component parts) by the deadline date and time. SQs cannot be uploaded after the deadline. Any Clarifications regarding this opportunity must be raised through the correspondence area in the e-tendering system. The Council reserves the right to cancel the procurement and not to proceed with any of the contracts at any stage of the procurement process. The Council also reserves the right not to award a contract. The Council shall not be liable for any costs incurred by those expressing an interest or Tendering for any of these contracts. If you are experiencing problems In-Tend offers a help section which includes a dedicated UK Support Desk which can be contacted via e-mail: support@in-tend.com or Tel.+441144070065 for any website/technical questions Monday — Friday 8.30-17.30. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all companies tendering for this contract at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to perform the contract.
six.4) Procedures for review
six.4.1) Review body
High Court England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum 10 calendar day (when using electronic means) stand still period at the point information on the award of the contract is communicated to Tenderers. This period allows unsuccessful Tenderers to challenge the decision to award a contract before a contract is executed/signed(as appropriate).The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits specified in the Regulations. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court has the options to award damages and/or to shorten or order the contract to be ineffective.
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
Stevenage
SW1A 2AS
Country
United Kingdom