Section one: Contracting authority
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Contact
Fiona Fretwell
Telephone
+44 1316688866
Fax
+44 1316688877
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Built Environment, Heritage and Tourism
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ice Cream Licences 2022
Reference number
HES/C/4009
two.1.2) Main CPV code
- 15555000 - Ice cream and similar products
two.1.3) Type of contract
Supplies
two.1.4) Short description
HESE are looking to engage with Suppliers who can provide mobile ice-cream services at the following sites, Edinburgh Castle, Stirling Castle and Holyrood Park in Edinburgh. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
HESE may award the lots to the same supplier or to different suppliers.
two.2) Description
two.2.1) Title
Edinburgh Castle
Lot No
1
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
HESE are looking to engage with Suppliers who can provide mobile ice-cream services. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market. The range of products will be agreed with HESE’s Catering Contracts Manager for each site prior to each season commencing. The supplier must ensure sufficient stock at all times.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
HESE may extend the contract for up to another 24 months following the initial 3 year period, making a total duration of 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stirling Castle
Lot No
2
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Stirling Castle
two.2.4) Description of the procurement
HESE are looking to engage with Suppliers who can provide mobile ice-cream services. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market. The range of products will be agreed with HESE’s Catering Contracts Manager for each site prior to each season commencing. The supplier must ensure sufficient stock at all times.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
HESE may extend the contract for up to a further 24 months following the initial contract period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Holyrood Park
Lot No
3
two.2.2) Additional CPV code(s)
- 15555000 - Ice cream and similar products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Holyrood Park, Edinburgh (2 stances)
two.2.4) Description of the procurement
HESE are looking to engage with Suppliers who can provide mobile ice-cream services. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market. The range of products will be agreed with HESE’s Catering Contracts Manager for each site prior to each season commencing. The supplier must ensure sufficient stock at all times.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
HESE may extend the contract for up to a further 24 months following the initial contract period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum level(s) of standards required:
Employers (compulsory) Liability Insurance - GDP 10 million
- Public Liability Insurance - GDP 10 million
- Product Liability Insurance - GDP 10 million
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 November 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This will be re tendered during late 2027.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please refer to all the tender documentation. Responses must be sent for Document 3 - Quality Schedule and Document 3 - Pricing Schedule.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=670342.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:670342)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=670342
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom