Section one: Contracting authority
one.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE12FS
Contact
Sam Black
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD2023 - Provision of Markeaton Crematorium Memorials
Reference number
TD2023 / DN685972
two.1.2) Main CPV code
- 03144000 - Agricultural supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derby City Council (The Council) is inviting companies to tender for the provision of a Crematorium Memorial Service to be provided at its Markeaton Crematorium, Markeaton Lane, Derby, DE22 4NH. Markeaton is the primary site for orders but capacity is required to facilitate orders to other sites in the city if required.
The initial contract period is for 3 years; the contract is estimated to commence 01 November 2023 and expire 31 October 2026.
There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years. Further details can be found in the tender documents at https://www.eastmidstenders.org/
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Derby City Council (The Council) is inviting companies to tender for the provision of a Crematorium Memorial Service to be provided at its Markeaton Crematorium, Markeaton Lane, Derby, DE22 4NH. Markeaton is the primary site for orders but capacity is required to facilitate orders to other sites in the city if required.
The initial contract period is for 3 years; the contract is estimated to commence 01 November 2023 and expire 31 October 2026.
There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years. Further details can be found in the tender documents at https://www.eastmidstenders.org/
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract period is for 3 years; the contract is estimated to commence 01 November 2023 and expire 31 October 2026.
There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for 3 years; the contract is estimated to commence 01 November 2023 and expire 31 October 2026.
There will be an option to extend the contract for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
terms and conditions are in the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Set out in the tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 October 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 October 2023
Local time
2:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Future tender usually advertised 6-9 months prior to contract expiry.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street, Derby
Derby
DE1 2FS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day standstill period following electronic notification to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award
of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102)provide for aggrieved parties who have been harmed or are at risk of
harm by a breach of the rules to take action in the High Court(England, Wales and Northern Ireland).Any such
action must be brought promptly(generally within 3 months).
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract
has been into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into