Section one: Contracting authority
one.1) Name and addresses
Fife Council
Bankhead Central, Bankhead Park
Glenrothes
KY7 6GH
Telephone
+44 3451550000
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CFM0052 - Provision of Furniture and Furnishings to newly built care villages
Reference number
CFM0052
two.1.2) Main CPV code
- 39150000 - Miscellaneous furniture and equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Fife Council is undertaking market research to determine the most appropriate procurement route to market. The Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the provision of design, supply and installation of furniture and furnishings to newly built care home villages. Furniture and furnishings require to comply with dementia design principles.
two.1.5) Estimated total value
Value excluding VAT: £550,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Throughout Fife
two.2.4) Description of the procurement
Fife Council is undertaking market research to determine the most appropriate procurement route to market. The Council requires to appoint a Contractor capable of designing a co-ordinated ‘furniture and soft furnishings’ package for a 36-bed care home; manufacturing or sourcing high quality furniture and soft furnishings to the agreed design and given specification; and fit with full regard to Health and Safety.
Key to the success of this requirement is the ability of the Contractor to deliver a care home ‘package’ which will consist of project management, interior design, furniture and complimentary soft furnishings. The care home is expected to be open May 2022 and there may be requirements for 2 further homes in the next 3 years. (Dates may be subject to change)
A variety of furniture shall be required, including storage solutions in bedrooms and communal areas, tables, seating and occasional furniture. As example bedrooms may require high backed chair, double wardrobe, bedside cabinet, chest of drawers.
There are also Lounges, dining areas, corridors, cafes, quite rooms, day service lounges, smoking rooms, large meeting rooms and offices which shall may require furniture such as seating, foots stools, tables, dining tables, sideboards, sofas and book cases.
All goods offered must be fit for purpose and meet the required standards, must be of good quality and look homely in appearance, consistent with what would be found in a residential house in a community setting. A mix of seating solutions will be used throughout the care home to avoid the routine use of ‘stereotypical’ nursing home seats. Notwithstanding this, all furniture used must be suitable for use in an environment where there will be significant levels of physical disability, dementia and visual impairment.
All furniture must have suitable rounded edges to minimise risk of injury in the event of falls. Handles will be of a type to allow easy access for service users with disability whilst having a domestic/household appearance. A percentage of bedroom furniture will require to be dementia-friendly in design as a minimum of 18 bedrooms may require dementia specific furniture, i.e. clear vision panels in all storage solutions to allow service users with dementia to identify their belongings. All bedside cabinets will have a lockable drawer. All seating must have arms and any seating in dining areas must be on glides/skis for moving and handling purposes. Furniture used must support the needs of service users by promoting independence in mobility and contribute to minimising musculoskeletal injuries to staff.
Soft furnishings such as curtains, bedding, lamps, pictures, cushions etc may also be required. In relation to dementia design, fabrics and materials should have non-reflective properties.
The Contractor must maintain a supply of spare parts throughout the length of the warranty period and for a further five (5) years. Warranty should be provided for a minimum of 5 years against faulty materials and workmanship.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
12 November 2021
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
14 February 2022
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Fife Council is undertaking market research to determine the most appropriate procurement route to market. The Council requires to appoint a Contractor capable of designing a co-ordinated ‘furniture and soft furnishings’ package for a 36-bed care home; manufacturing or sourcing high quality furniture and soft furnishings to the agreed design and given specification; and fit with full regard to Health and Safety.
Key to the success of this requirement is the ability of the Contractor to deliver a care home ‘package’ which will consist of project management, interior design, furniture and complimentary soft furnishings. The care home is expected to be open May 2022 and there may be requirements for 2 further homes in the next 3 years. (Dates may be subject to change)
A variety of furniture shall be required, including storage solutions in bedrooms and communal areas, tables, seating and occasional furniture. As example bedrooms may require high backed chair, double wardrobe, bedside cabinet, chest of drawers.
There are also Lounges, dining areas, corridors, cafes, quite rooms, day service lounges, smoking rooms, large meeting rooms and offices which shall may require furniture such as seating, foots stools, tables, dining tables, sideboards, sofas and book cases.
All goods offered must be fit for purpose and meet the required standards, must be of good quality and look homely in appearance, consistent with what would be found in a residential house in a community setting. A mix of seating solutions will be used throughout the care home to avoid the routine use of ‘stereotypical’ nursing home seats. Notwithstanding this, all furniture used must be suitable for use in an environment where there will be significant levels of physical disability, dementia and visual impairment.
All furniture must have suitable rounded edges to minimise risk of injury in the event of falls. Handles will be of a type to allow easy access for service users with disability whilst having a domestic/household appearance. A percentage of bedroom furniture will require to be dementia-friendly in design as a minimum of 18 bedrooms may require dementia specific furniture, i.e. clear vision panels in all storage solutions to allow service users with dementia to identify their belongings. All bedside cabinets will have a lockable drawer. All seating must have arms and any seating in dining areas must be on glides/skis for moving and handling purposes. Furniture used must support the needs of service users by promoting independence in mobility and contribute to minimising musculoskeletal injuries to staff.
Soft furnishings such as curtains, bedding, lamps, pictures, cushions etc may also be required. In relation to dementia design, fabrics and materials should have non-reflective properties.
The Contractor must maintain a supply of spare parts throughout the length of the warranty period and for a further five (5) years. Warranty should be provided for a minimum of 5 years against faulty materials and workmanship.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=669269.
(SC Ref:669269)
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Courthouse Whytescauseway
Kirkcaldy
KY1 1XQ
Country
United Kingdom