Section one: Contracting authority
one.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
Contact
Leanne Gourlay
leanne.gourlay@nrscotland.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Professional Estate Management Services
Reference number
17/05/28
two.1.2) Main CPV code
- 71315210 - Building services consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Contractors to provide Professional Estate Management Services. The Contractor and its supporting team shall be capable, suitably qualified, experienced, knowledgeable, innovative and suitably resourced in the field of Estates and Facilities Management with specialist knowledge and experience delivering these in the context of archival stores, controlled environments and listed buildings.
The Services required by the Authority for their Premises includes:
Full technical design service. This will cover a complete range of design team services including Architectural and Engineering .
Support for the Authority Facilities and Building Management teams. This will include access to a full and complete range of consultants to provide specialist building advice when required.
Project and construction management.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £53,014 / Highest offer: £85,220 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
5 buildings located in Edinburgh
1 building in Dumfries and Galloway
two.2.4) Description of the procurement
NRS requires Contractors to provide professional estates consultancy services including management, advice, guidance and assistance on property and estates issues, which may include, but are not limited to, the following disciplines:
- Project Management
- Space Planning
- Architectural Services including conservation and historical and listed building specialist
- Building Surveying – with conservation specialisms
- Quantity Surveying
- Principle Designer services (under CDM Regulations)
- Mechanical & Electrical Engineering
- Structural Engineering
- Energy and Environmental Management & Control
- Property Advice (accommodation, commercial advice, rates etc.)
- Health and Safety consultancy
- Fire Safety
- Asbestos management
- Water safety (including legionella)
- Clerk of Works / supervisor
- General Property and Commercial Advice
- Physical Security Reviews and Development of Strategies
- Development and Planning Consultancy Advice
- Facilities Management Consultancy
- Presentation and information drawing services – e.g. to explain changes to building occupation
- 3D scanning of properties
two.2.5) Award criteria
Quality criterion - Name: Meeting NRS Requirements / Weighting: 25
Quality criterion - Name: Pricing Scenarios / Weighting: 15
Quality criterion - Name: Administration and Communications / Weighting: 10
Quality criterion - Name: Project Delivery and Business Continuity / Weighting: 10
Quality criterion - Name: Cost Control / Weighting: 10
Quality criterion - Name: Health and Safety / Weighting: 10
Quality criterion - Name: Environmental / Weighting: 10
Quality criterion - Name: Quality Control / Weighting: 5
Quality criterion - Name: Wider Sustainability / Weighting: 2.5
Quality criterion - Name: Fair Work First / Weighting: 2.5
Quality criterion - Name: Overall Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-004134
Section five. Award of contract
Contract No
Austin Smith Lord - Framework Ref: 17/05/28
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 July 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Austin Smith Lord
25 Bothwell St
Glasgow
G2 6NL
Telephone
+44 1412238500
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £60,000
Lowest offer: £53,014 / Highest offer: £85,220 taken into consideration
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 50 %
Short description of the part of the contract to be subcontracted
Specialist services - M&E, Architects, Site Agent, Asbestos, Fire
Section five. Award of contract
Contract No
Thomas and Adamson - Framework Ref: 17/05/28
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Thomas & Adamson
13 Lister Square, Quartermile
Edinburgh
EH3 9GL
Telephone
+44 7792681617
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £60,000
Lowest offer: £53,014 / Highest offer: £85,220 taken into consideration
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 50 %
Short description of the part of the contract to be subcontracted
Specialist Services - M&E, Architects, Fire, Asbestos, Survey
Section six. Complementary information
six.3) Additional information
(SC Ref:705812)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Clerks Office, 27 Chambers Street
Edinburgh
EH1 1 LB
Telephone
+44 1312252525
Country
United Kingdom