Section one: Contracting authority
one.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
Contact
Leanne Gourlay
leanne.gourlay@nrscotland.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Professional Estate Management Services
Reference number
17/05/28
two.1.2) Main CPV code
- 71315210 - Building services consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Contractors to provide Professional Estate Management Services. The Contractor and its supporting team shall be capable, suitably qualified, experienced, knowledgeable, innovative and suitably resourced in the field of Estates and Facilities Management with specialist knowledge and experience delivering these in the context of archival stores, controlled environments and listed buildings.
The Services required by the Authority for their Premises includes:
Full technical design service. This will cover a complete range of design team services including Architectural and Engineering .
Support for the Authority Facilities and Building Management teams. This will include access to a full and complete range of consultants to provide specialist building advice when required.
Project and construction management.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
5 buildings located in Edinburgh
1 building in Dumfries and Galloway
two.2.4) Description of the procurement
NRS requires Contractors to provide professional estates consultancy services including management, advice, guidance and assistance on property and estates issues, which may include, but are not limited to, the following disciplines:
- Project Management
- Space Planning
- Architectural Services including conservation and historical and listed building specialist
- Building Surveying – with conservation specialisms
- Quantity Surveying
- Principle Designer services (under CDM Regulations)
- Mechanical & Electrical Engineering
- Structural Engineering
- Energy and Environmental Management & Control
- Property Advice (accommodation, commercial advice, rates etc.)
- Health and Safety consultancy
- Fire Safety
- Asbestos management
- Water safety (including legionella)
- Clerk of Works / supervisor
- General Property and Commercial Advice
- Physical Security Reviews and Development of Strategies
- Development and Planning Consultancy Advice
- Facilities Management Consultancy
- Presentation and information drawing services – e.g. to explain changes to building occupation
- 3D scanning of properties
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Potential for 2 further 12 month extension periods.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Please refer to the ITT.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The relevant selection criteria will be included in the SPD Scotland module.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module.
three.1.3) Technical and professional ability
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Contract performance conditions will be fully detailed within the Invitation to Tender documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 March 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
4 April 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Framework has minimum period of 24 months. Estimated dated for earliest notice February 2024.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660715.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:660715)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=660715
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Clerks Office, 27 Chambers Street
Edinburgh
EH1 1 LB
Telephone
+44 1312252525
Country
United Kingdom