Section one: Contracting authority
one.1) Name and addresses
Durham County Council on behalf of Association of North East Council Limited
County Hall
DURHAM
DH15UL
Contact
Denise Corrigan
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO417 Janitorial and Facilities Supplies Framework Solution
Reference number
NEPO417
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a Framework Agreement for the renewal of the NEPO417 Janitorial and Facilities Supplies Framework Solution.
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTender system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContract Suppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant to the actual value of orders (if any) which will be placed with the successful Contractor(s) by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.1.5) Estimated total value
Value excluding VAT: £150,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Supply and Delivery of a range of Janitorial and Facilities Supplies on a direct delivery basis to participating Contracting Authority Establishments as well NEPO Associate Members (North East Region).
There is also provision for NEPO National Associate Members to utilise this Solution by conducting their own mini-competition via this Framework Agreement.
two.2.4) Description of the procurement
The Supply and Delivery of a range of Janitorial and Facilities Supplies products which fully meets the requirements of Contracting Authorities and NEPO Associate Members (North East Region) in the preparation, cleaning and treatment of a diverse range of flooring and surfaces.
The scope of the requirements for the NEPO417 Janitorial and Facilities Supplies covers the following Sections:
• Section 1 - Cleaning Chemicals (Domestic & Industrial)
• Section 2 - Janitorial Supplies
• Section 3 - Washroom Supplies
• Section 4 - Environmentally Friendly Alternatives
It is NEPO's intention to appoint a maximum of 5 Contractor(s) to the Framework Agreement. All Contractor(s) appointed to the Framework will need to provide national coverage. NEPO Member Authorities and NEPO Associate Members in the North East Region will use 1st Ranked Contractor throughout the entire Framework Period
NEPO National Associate Members who want to utilise this Framework Agreement will be required to undertake their own mini-competition for their needs, where all 5 Contractor(s) appointed to the Framework will be invited to submit a bid in line with their Framework rates.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will be a direct replacement for the current NEPO417 Janitorial and Facilities Supplies Framework Solution, it is anticipated that the preceding Framework Agreement will be subject to future renewals
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2015/S 157-288120
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 November 2021
Local time
1:00pm
Place
Legal Representatives from Durham County Council will be responsible for opening tender responses
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12 months prior to the published expiry date
six.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of Member Organisations is available in the About section of the NEPO website at www.nepo.org.
This Framework Agreement will be available to all current and future NEPO Member Authorities and NEPO Associate Members in the North East Region to call off directly
It will also be open to NEPO National Associate Members by way of a mini-competition process. NEPO Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the Framework Agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
A complete list of permissible users is shown on the NEPO Website below:
https://www.nepo.org/associate-membership/permissable-users
Organisations wishing to access the NEPO Agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at www.nepo.org
six.4) Procedures for review
six.4.1) Review body
Durham County Council
County Hall
Durham
DH1 5UL
corporate.procurement@durham.gov.uk
Country
United Kingdom