Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Telephone
+44 1443863161
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.1) Name and addresses
Blaenau Gwent County Borough Council
Municipal Offices, Civic Centre
Ebbw Vale
NP23 6XB
lee.williams@blaenau-gwent.gov.uk
Telephone
+44 1495311556
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
http://www.blaenau-gwent.gov.uk/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
one.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
Telephone
+44 1443
Country
United Kingdom
NUTS code
UKL15 - Central Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
one.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
Telephone
+44 2920873732
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
one.1) Name and addresses
Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
Telephone
+44 1633644644
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
http://www.monmouthshire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
one.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
procurement@valeofglamorgan.gov.uk
Telephone
+44 1446700111
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
http://www.valeofglamorgan.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
one.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
Telephone
+44 1633656656
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
one.1) Name and addresses
Merthyr Tydfil County Borough Council
Unit 5,, Triangle Business Park, Pentrebach
Merthyr Tydfil
CF48 4TQ
Telephone
+44 1685725000
Country
United Kingdom
NUTS code
UKL15 - Central Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347
one.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
procurementteam@bridgend.gov.uk
Telephone
+44 1656642596
Country
United Kingdom
NUTS code
UKL17 - Bridgend and Neath Port Talbot
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Purchase & Hire of Operated & Non Operated Plant and Equipment
Reference number
CCBC/PS2124/21/AP
two.1.2) Main CPV code
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
two.1.3) Type of contract
Works
two.1.4) Short description
The purpose of this framework agreement is to cover for the provision of annual, seasonal and ad hoc plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). The Framework will be split in to Lots to be determined in the Procurement Documents. Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management2, Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Suppliers are invited to tender for one or more lots or all of the lots if required. When submitting tenders, Suppliers have the option to tenderer for any Local Authority they wish to price for. The lots are to be stated within the Procurement Documents. Delivery of the plant and equipment will be at locations throughout the named Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements will be set out in the Procurement Documents in due course.
two.1.5) Estimated total value
Value excluding VAT: £8,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45520000 - Hire of earthmoving equipment with operator
- 60182000 - Hire of industrial vehicles with driver
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
- 90620000 - Snow-clearing services
- 43313200 - Snowblowers
- 16311100 - Lawn, park or sports-ground mowers
- 16311000 - Lawnmowers
- 16310000 - Mowers
- 43313000 - Snowploughs and snowblowers
- 43200000 - Earthmoving and excavating machinery, and associated parts
- 43210000 - Earthmoving machinery
- 43300000 - Construction machinery and equipment
- 43262000 - Excavating machinery
- 42600000 - Machine tools
- 43325100 - Grounds-maintenance equipment
- 42651000 - Pneumatic hand tools
- 44511000 - Hand tools
- 44512600 - Roadworking tools
- 34923000 - Road traffic-control equipment
- 34970000 - Traffic-monitoring equipment
- 34972000 - Traffic-flow measuring system
- 34996100 - Traffic lights
- 45316210 - Installation of traffic monitoring equipment
- 45316212 - Installation of traffic lights
- 63712710 - Traffic monitoring services
- 50232200 - Traffic-signal maintenance services
- 63712700 - Traffic control services
- 43830000 - Power tools
- 31122000 - Generator units
- 42122000 - Pumps
- 42420000 - Buckets, shovels, grabs and grips for cranes or excavators
- 43260000 - Mechanical shovels, excavators and shovel loaders, and mining machinery
- 43262100 - Mechanical excavators
- 34223300 - Trailers
- 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
- 34928460 - Road cones
- 34138000 - Road tractor units
- 34144400 - Road-maintenance vehicles
- 34920000 - Road equipment
- 34921000 - Road-maintenance equipment
- 34922000 - Road-marking equipment
- 34928000 - Road furniture
- 34928110 - Road barriers
- 34928420 - Road-danger lamps
- 34992200 - Road signs
- 34993000 - Road lights
- 34996000 - Control, safety or signalling equipment for roads
- 43312000 - Road-surfacing machinery
- 34928310 - Safety fencing
- 34220000 - Trailers, semi-trailers and mobile containers
- 44211100 - Modular and portable buildings
- 24955000 - Chemical toilets
- 44211110 - Cabins
- 44613700 - Refuse skips
- 34221000 - Special-purpose mobile containers
- 34928480 - Waste and rubbish containers and bins
- 44613000 - Large containers
- 44613400 - Storage containers
- 44613600 - Wheeled containers
- 44613800 - Containers for waste material
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Boundaries of named participating Local Authorities
two.2.4) Description of the procurement
Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment.
two.3) Estimated date of publication of contract notice
1 November 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
The contract will not be for any fixed quantity as each purchasing entity may hire and purchase from time to time. Some equipment may be required for long-term hire, however No guarantees as to frequency, duration of hire, purchase or location of plant operation can be given in relation to the framework.
When the tender is issued it will be via the Councils eTendering system Proactis Plaza, please follows these steps if you are not already registered and wish to receive the tender opportunity:
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click "Register".
5.You will then receive an email from the system asking you follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.
8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.
14.You can now either complete your response or "Decline" this opportunity when it becomes available.
All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.
A supplier guide title "Supplier_step-by-step_guide" is attached to this notice detailing how to use register on the Proactis Plaza system.
If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=114320.
(WA Ref:114320)