Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LB Hillingdon - Supply and Delivery of Grounds Maintenance & Golf Course Machinery
two.1.2) Main CPV code
- 43325100 - Grounds-maintenance equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The London Borough of Hillingdon (LBH) invites tenders from qualified suppliers to provide machinery for our Grounds Maintenance and Golf Course teams. This machinery is essential for maintaining the borough's parks, open spaces, and gardens to the highest standards. Additionally, LBH seeks an experienced service provider for the servicing and maintenance of the machinery, ensuring compliance with all relevant industry, manufacturer, and safety standards. This contract encompasses both the Grounds Maintenance and Golf Course departments.
Suppliers will have the opportunity to submit bids for leasing the machinery based on a five (5) year contract, and for purchasing the machinery. LBH reserves the right to decide between purchasing or hiring the equipment based on the Most Economically Advantageous Tender – MEAT.
Lot A: Lease of Machinery (5-year contract)
Lot A.1: Maintenance of Leased Machinery
Lot B: Purchase of Machinery
Lot B.1: Maintenance of Purchased Machinery
Maintenance Call-Off Services
The estimated contract start date is 23 January 2025.
Contract duration: 5 (Total contract term 5 years)
Please refer to our tender portal, www.capitalesourcing.com to register and access for the full suite of tender documents.
two.1.5) Estimated total value
Value excluding VAT: £3,050,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lease of Machinery (5-year contract) and associated maintenance
Lot No
A
two.2.2) Additional CPV code(s)
- 16310000 - Mowers
- 16700000 - Tractors
- 16710000 - Pedestrian-controlled agricultural tractors
- 16720000 - Used tractors
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses.
Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,050,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 January 2025
End date
22 January 2030
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Purchase and associated maintenance
Lot No
B
two.2.2) Additional CPV code(s)
- 16310000 - Mowers
- 16700000 - Tractors
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses
Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,050,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 January 2025
End date
22 January 2030
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There is no previous expenditure for purchase therefore, the estimated contract cost is based on previous lease expenditure.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As specified in the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As specified in the tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 September 2024
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 September 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Five years
six.4) Procedures for review
six.4.1) Review body
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
London
Country
United Kingdom