Section one: Contracting authority
one.1) Name and addresses
Oxfordshire County Council
3rd Floor, County Hall
Oxford
OX1 1ND
Contact
Mr Sandeep Kapoor
sandeep.kapoor@oxfordshire.gov.uk
Telephone
+44 7877953423
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=201f8856-6319-ec11-810e-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=201f8856-6319-ec11-810e-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Moves and Relocation Tender for OCC and CDC
Reference number
DN570522
two.1.2) Main CPV code
- 98341120 - Portering services
two.1.3) Type of contract
Services
two.1.4) Short description
Tender documents are available at:
https://procontract.due-north.com/Advert/Index?advertId=201f8856-6319-ec11-810e-005056b64545
The impact of Covid-19 has accelerated home working which presents an opportunity to review how moves are managed within Oxfordshire County Council (OCC) and Cherwell Districted Council (CDC); more collaborative spaces whilst still supporting staff to continue working from home. When the Council moves into the collaborative smarter working model OCC will require the successful bidder to deliver a joined-up approach of Moves Management across the Council, under the broad categories of;
• Smooth delivery of all types of moves and relocations, inclusive of Schools;
• Efficient and green/sustainable disposal of furniture and waste;
• Resourceful management of moves and disposals projects that derive a service
outcome to generate customer satisfaction;
• Maximising the utilisation and value of the Council’s 132 buildings (128 for OCC and
4 for CDC) throughout Oxfordshire, although not all will require moves.
For OCC: Generally there will be 1 or 2 large moves per annum and all rest will be smaller moves. most moves will be upto 1 day long. Suppliers are expected to manage all types of moves. Large moves will typically be 3 day long.
two.1.5) Estimated total value
Value excluding VAT: £360,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98341120 - Portering services
- 98392000 - Relocation services
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Tender documents are available at:
https://procontract.due-north.com/Advert/Index?advertId=201f8856-6319-ec11-810e-005056b64545
The impact of Covid-19 has accelerated home working which presents an opportunity to review how moves are managed within Oxfordshire County Council (OCC) and Cherwell Districted Council (CDC); more collaborative spaces whilst still supporting staff to continue working from home. When the Council moves into the collaborative smarter working model OCC will require the successful bidder to deliver a joined-up approach of Moves Management across the Council, under the broad categories of;
• Smooth delivery of all types of moves and relocations, inclusive of Schools;
• Efficient and green/sustainable disposal of furniture and waste;
• Resourceful management of moves and disposals projects that derive a service
outcome to generate customer satisfaction;
• Maximising the utilisation and value of the Council’s 132 buildings (128 for OCC and
4 for CDC) throughout Oxfordshire, although not all will require moves.
For OCC: Generally there will be 1 or 2 large moves per annum and all rest will be smaller moves. most moves will be upto 1 day long. Suppliers are expected to manage all types of moves. Large moves will typically be 3 day long.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £360,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An extension of upto 12 months is applicable. The authority reserve the right to extend 1 or undertake several extensions. Maximum total extension period will be 12 months.
Total duration of the contract, including extensions will be 4 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The tender is a joint tender for Oxfordshire County Council (OCC0 and Cherwell District Council (CDC).
OCC and CDC are seeking same rate for two contracts. OCC and CDC will have two separate contracts. Same rates will apply to both contracts. Both contracts will be managed separately by OCC and CDC.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 October 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
21 September 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Sandeep Kapoor
Oxfordshire
Country
United Kingdom