Section one: Contracting entity
one.1) Name and addresses
XOSERVE LIMITED
Lansdowne Gate,65 New Road
SOLIHULL
B91 3DL
Contact
Procurement team
Country
United Kingdom
Region code
UKG32 - Solihull
Companies House
5046877
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.xoserve.com/about-us/about-xoserve/supplying-services-to-xoserve/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.xoserve.com/about-us/about-xoserve/supplying-services-to-xoserve/
one.6) Main activity
Other activity
Provision of Central Data Services to GB Gas Industry.
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Non-Daily Metered Read Sampling Service Provision (NDMSP)
Reference number
2022.004.00
two.1.2) Main CPV code
- 72300000 - Data services
- KA06 - For the gas industry
two.1.3) Type of contract
Services
two.1.4) Short description
Through this tender exercise Xoserve is seeking a vendor to undertake the role of the Non-Daily Metered Read Sampling Service provider.
REF: Change Proposal XRN 5143 :
Discharge of Cadent, Wales & West Utilities and Northern Gas Network's Non-Daily Metered (NDM) sampling obligations covered under Uniform Network Code (UNC) TPD H1.6 for EUC Bands 2-8 by Xoserve in their current role as the CDSP (Central Data Services Provider) .
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 65200000 - Gas distribution and related services
- 65500000 - Meter reading service
- 72322000 - Data management services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
This procurement is to select and appoint a new service provider to collect the daily NDM Sampling Reads required, and to work with the CDSP to manage the portfolio and maintain the correct coverage across each End User Category (EUC) Band / Local Distribution Zone (LDZ).
The CDSP already receives and processes these NDM Sampling Reads, so this change is an extension to the current CDSP process, and utilises the existing systems and file formats.
Key requirements of the service are:
- to provide a valid daily meter read for each NDM Sampling Read site;
- management of the NDM Sampling Read portfolio to ensure the required volumes and mix profile is maintained;
- to roll-out and maintain the equipment required to deliver these services.
Evaluation of tenders will be undertaken by an evaluation panel made up from key stakeholders including representatives from Xoserve (as the CDSP), and the Distribution Network Operators Cadent, Northern Gas Networks and Wales & West Utilities.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,314,400
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x 12mth extensions following the initial term of 36mths.
** The estimated value quoted does NOT include the 2 extension periods, it is for the initial 36 mths only**
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The 5 highest scoring bidders will be taken through from the SQ stage to the ITN stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
The procurement document pack will be issued to vendors who have provided a signed copy of the required Non-Disclosure Agreement (NDA) which can be requested via the contact details provided in this FTS Notice. Vendors have been allowed 10 days to return their NDA from the date of this FTS Notice.
Procurement documents will be released on Day 11 to all vendors who have completed a NDA. All documents related to this tender will be provided in this document and vendors will then have a further 30 days to complete the SQ and submit their interest.
All vendors will be required to complete the SQ stage. The 5 highest scoring vendors from the SQ stage will then be invited to participate in the ITN stage of the process.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 October 2022
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
24 October 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please ensure you complete a NDA in order to receive access to the full procurement document. The NDA can be requested using the contact details provided in this FTS Notice, or via the "FTS enquiries" button at the link below:
https://www.xoserve.com/about-us/about-xoserve/supplying-services-to-xoserve/
Please quote Tender 2022.0004.00, and provide the following details with your NDA request:
- Company name.
- Company registration number.
- Registered address.
- Address for notices (if different to registered address).
- Contact name.
- Contact's email address.
- Contact's position / job title.
The NDA will then be generated and provided via DocuSign for electronic signature.
six.4) Procedures for review
six.4.1) Review body
Xoserve Limited
Lansdowne Gate, 65 New Road, Solihull
Solihull
B91 3DL
Country
United Kingdom