Section one: Contracting authority
one.1) Name and addresses
Transport for London (TfL)
14 Pier Walk
London
SE10 0ES
Contact
Ms Dawnette Gayle
Telephone
+44 2030547353
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Major Ceremonial Event
Reference number
DN571006
two.1.2) Main CPV code
- 79950000 - Exhibition, fair and congress organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
Transport for London (TfL) on behalf of the Greater London Authority (GLA) along with key Stakeholders to this procurement, are seeking to appoint a supplier that will provide a full end to end event and project management service. The provision for a programme of events in London supporting Ceremonial activities. The core delivery objectives to this project includes but are not limited to:
1) Event management plans
2) Contracting services including stewarding and traffic management
3) Risk assessments and assurance
4) Testing and exercising
Further information will be published within the tender documentation.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 63710000 - Support services for land transport
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The provision of Event Management Planning for a number of pre-planned and unforeseen events in London including mobilisation, project management, site management, project staffing with resource allocation.
Contracting services such as stewarding and traffic management, risk assessments and assurance, stakeholder management and testing and exercising.
There will be a minimum of twenty-five (25) key Stakeholders with full contacts list to be provided on appointment.
The proposed events contract will be in collaboration with Department for Digital Culture Media and Sport (DCMS). More information about DCMS can be found at the link below:
https://www.gov.uk/government/organisations/department-for-digital-culture-media-sport/about
two.3) Estimated date of publication of contract notice
5 November 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The purpose of this prior information notice (PIN) is to:
(i) Provide advance notice that TfL is undertaking a tendering exercise on behalf of the GLA (the Authority), to establish a new contract to support key Stakeholders in the delivery of a Major Ceremonial Event.
(ii) Understand the market interest in this procurement
The market engagement exercise will take place remotely on 6 October 2021 @ 15:30-16:30 hours. Providing an opportunity for potential suppliers to engage with the Authority and to inform the Commercial Team's approach to structuring and requirements for the Services.
The authority invites interested parties to express an interest electronically via https:// procontract.due-north.com/ and to attend the early market engagement exercise.