- Scope of the procurement
- Lot 1. Okehampton college, Okehampton primary, St James primary & The Promise School
- Lot 2. Tavistock College
- Lot 3. Holsworthy College
- Lot 4. Black Torrington primary, Bridgerule primary, Bradford primary and Highampton primary
- Lot 5. Northlew and Ashbury primary, Boasley Cross primary, Bridestowe primary and Lydford primary
- Lot 6. Exbourne primary, North Tawton primary, South Tawton primary and Chagford primary
- Lot 7. All Schools in Lots 1-6
Section one: Contracting authority
one.1) Name and addresses
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Contact
Sharon Perkins
Telephone
+44 1409259613
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dartmoor Multi Academy Trust - Provision of Grounds Maintenance Services
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
two.1.5) Estimated total value
Value excluding VAT: £1,100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Okehampton college, Okehampton primary, St James primary & The Promise School
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two further 12 month extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tavistock College
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two further 12 month extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Holsworthy College
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two further 12 month extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Black Torrington primary, Bridgerule primary, Bradford primary and Highampton primary
Lot No
4
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two further 12 month extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Northlew and Ashbury primary, Boasley Cross primary, Bridestowe primary and Lydford primary
Lot No
5
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two further 12 month extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Exbourne primary, North Tawton primary, South Tawton primary and Chagford primary
Lot No
6
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
two further 12 month extensions (3+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
All Schools in Lots 1-6
Lot No
7
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
All Schools in Dartmoor Multi Academy Trust
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Two further twelve month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 September 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Virtual Q&A session will be held on Thursday 22nd August at 11:30. Confirmation of attendance to be provided at www.mytenders.co.uk using the Questions functionality
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=232161.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:232161)
six.4) Procedures for review
six.4.1) Review body
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Telephone
+44 1409259613
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit