- Scope of the procurement
- Lot 1. Okehampton college, Okehampton primary, St James primary & The Promise School
- Lot 2. Tavistock College
- Lot 3. Holsworthy College
- Lot 4. Black Torrington primary, Bridgerule primary, Bradford primary and Highampton primary
- Lot 5. Northlew and Ashbury primary, Boasley Cross primary, Bridestowe primary and Lydford primary
- Lot 6. Exbourne primary, North Tawton primary, South Tawton primary and Chagford primary
- Lot 7. All Schools in Lots 1-6
Section one: Contracting authority
one.1) Name and addresses
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Contact
Sharon Perkins
Telephone
+44 1409259613
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dartmoor Multi Academy Trust - Provision of Grounds Maintenance Services
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £531,476.13
two.2) Description
two.2.1) Title
Okehampton college, Okehampton primary, St James primary & The Promise School
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tavistock College
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Holsworthy College
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Black Torrington primary, Bridgerule primary, Bradford primary and Highampton primary
Lot No
4
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Northlew and Ashbury primary, Boasley Cross primary, Bridestowe primary and Lydford primary
Lot No
5
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Exbourne primary, North Tawton primary, South Tawton primary and Chagford primary
Lot No
6
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Multi Academy Trust
Wardhayes
Simmons Way
Okehampton
Devon EX20 1PY
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
All Schools in Lots 1-6
Lot No
7
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
All Schools in Dartmoor Multi Academy Trust
two.2.4) Description of the procurement
The proposed contract will be for the outsourced provision of Grounds Maintenance Services to the Trust.
The successful Bidder shall establish effective management and operational level communication systems at all levels regarding the grounds maintenance service with the Trust. In addition, the Bidder will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will include the purchase of equipment to support the delivery of the grounds maintenance service.
Contractors shall refer to the Service Specification for the different areas of grounds maintenance to be delivered on this contract.
The Service Specification is divided as follows:
a. Generic Service Requirements
b. Additional Service Requirements
Site specific requirements are provided in Appendix A.
Contractors shall note that specific timings and frequencies of activities are given in Document 5. Tender Response – Pricing Assessment.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-023942
Section five. Award of contract
Lot No
7
Title
All Schools in Lots 1-6
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 February 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Countrywide Grounds Maintenance Ltd
Neighbourly Training Centre, Building 4, Brackley Campus, Buckingham Road
Brackley
NN13 7EL
Telephone
+44 1295983396
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £531,476.13
Section five. Award of contract
Lot No
1
Title
Okehampton college, Okehampton primary, St James primary & The Promise School
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
2
Title
Tavistock College
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
3
Title
Holsworthy College
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
4
Title
Black Torrington primary, Bridgerule primary, Bradford primary and Highampton primary
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
5
Title
Northlew and Ashbury primary, Boasley Cross primary, Bridestowe primary and Lydford primary
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
6
Title
Exbourne primary, North Tawton primary, South Tawton primary and Chagford primary
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
(MT Ref:233397)
six.4) Procedures for review
six.4.1) Review body
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Telephone
+44 1409259613
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.4) Service from which information about the review procedure may be obtained
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit