Scope
Reference
DN772607
Description
PLEASE NOTE THAT THIS TENSER CAN BE FOUND AT www.londontenders.org
NOTE: This opportunity is being retendered due to an issue with the award criteria as set out in this notice. The tender will be undertaken for a further 25 days in line with the PA23 requirements.
The Council as part of the project to move the Bromley Central Library, is seeking suitably qualified Bidders to package, remove and store the various items with the current Bromley Central Library building, as well as a satellite archive store. This approach is to be undertaken in phases as set out within the Specification document, which also includes the relevant standards that Bidders are required to meet.
NOTE: The Council noted some issues regarding the award criteria surrounding the Place of Deposit requirements. The Council has taken the decision to re-publish this tender in full. Previous notice identifier: 2025/S 000-016891
The requirements of this tender have been amended to:
Bidders will need to confirm they meet the following BSI standards and that their facilities have been inspected and approved by The National Archives as being secure and safe from risks posed by fire, flood and poor environmental conditions in line with these standards.
• BS EN 16893:2018 - Conservation of Cultural Heritage
• BS 4971:2017 - Conservation and care of archive and library collections
• BS EN 16648:2015 - Conservation of cultural heritage - transport methods
The Supplier should clearly explain where they will store the Archive and Museum collections - providing full details of the location and facilities. Where the Supplier proposes to split the Archive and Museum over multiple sites or move it between sites, they must ensure all sites are compliant with the specification and standards outlined above.
The supplier must also include evidence that they have a FORS certificate as proof that they use FORS-accredited vehicles equipped with on-board cameras and Geotab tracking systems compliant with these standards.
PLEASE NOT THIS TENDER MUST BE COMPLETED THROUGH www.londontendersportal.org
Total value (estimated)
- £320,000 excluding VAT
- £384,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 21 July 2025 to 31 December 2026
- 1 year, 5 months, 11 days
Main procurement category
Services
CPV classifications
- 63120000 - Storage and warehousing services
- 92500000 - Library, archives, museums and other cultural services
Contract locations
- UKI61 - Bromley
Participation
Technical ability conditions of participation
The requirements of this tender have been amended to:
Bidders will need to confirm they meet the following BSI standards and that their facilities have been inspected and approved by The National Archives as being secure and safe from risks posed by fire, flood and poor environmental conditions in line with these standards.
• BS EN 16893:2018 - Conservation of Cultural Heritage
• BS 4971:2017 - Conservation and care of archive and library collections
• BS EN 16648:2015 - Conservation of cultural heritage - transport methods
The Supplier should clearly explain where they will store the Archive and Museum collections - providing full details of the location and facilities. Where the Supplier proposes to split the Archive and Museum over multiple sites or move it between sites, they must ensure all sites are compliant with the specification and standards outlined above.
The supplier must also include evidence that they have a FORS certificate as proof that they use FORS-accredited vehicles equipped with on-board cameras and Geotab tracking systems compliant with these standards.
PLEASE NOT THIS TENDER MUST BE COMPLETED THROUGH www.londontendersportal.org
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 June 2025, 12:00pm
Tender submission deadline
16 June 2025, 12:00pm
Submission address and any special instructions
Please submit via www.londontenders.org
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 July 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | As set out in the Pricing Schedule |
Price | 60% |
| Quality | 1 Special Requirements and Standards Pass/Fail 2 Experience and Expertise 30% 3 Detailed Methodology and Programme 30% 4 Relocation and Storage Risks 20% 5 Retrieval Procedures 20% |
Quality | 40% |
Other information
Description of risks to contract performance
This project has had a number of technical delays, which may impact on the programme length and requirement in an unknown and currently unspecified manner. Further amendments to this project may require further modifications to the tender scope or requirements, currently unknown and unspecified.
Part of the project is dependent on Planning permission being granted for a new Archive, and for this to be constructed.
Other unforeseen risks may evolve relating the the transfer of items to storage, from storage and to the new library site, with other non-specific associated unknown risks.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
This tender is being re-issued due to an issue regarding the award criteria.
This tender relates to Notice identifier: 2025/S 000-016891 which will be attached to this notice.
Documents
Associated tender documents
016891-2025 (1).pdf
Previous Tender Notice relating to this opportunity
Contracting authority
London Borough of Bromley
- Public Procurement Organisation Number: PBBG-1282-YCXD
Bromley Civic Centre, Churchill Court, 2 Westmoreland Road
Bromley
BR1 1Ad
United Kingdom
Region: UKI61 - Bromley
Organisation type: Public authority - sub-central government