Section one: Contracting authority
one.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
Robert.Pine@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
City of London Freemen’s School Catering Services
Reference number
itt_COL_16977
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of a school catering services at the City of London Freemen's School.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,461,345
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
City of London, Freemen's School, Ashtead Park, Ashtead KT21 1ET
two.2.4) Description of the procurement
City of London Freemen’s School requires a new catering contract to replace the current catering
contract that expires 31 Jul 2023.
It is important to note that catering is a critical component of the school product as an independent
school with boarding facilities (7 days term time as well as Summer Schools).
The service provides catering with 960 pupils ranging from 7 to 18 years and including
approximately 60 boarders, and 180 staff. The Contractor is responsible for setting up the dining
area for a full restaurant service, clearing / cleaning the dining area on a daily or as required basis to
agreed standards. Provides overall supervision to ensure that the service is carried out in line with
the contract specification including;
- The ability to cater for all pupils and staff
- Full hospitality service including sports / match teas, external events including lettings
- Cafe management
- Allergy awareness, warning, training in line with current legislation and school requirements.
The estimated total contract value for the full duration of the contract term is £8.5m.
The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to
exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is
therefore 7 years.
Bidder's that would like to visit the Freemens School show around on Monday 24/04/23 at 10:00,
please contact Kevin Pickford from MYA Consulting Ltd via email: Kevin.Pickford@myaconsulting.co.uk.
Bidders should note that all other communication other than arranging the show around with MYA
Consulting Ltd must go through the message section on the Capital Porta
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-011244
Section five. Award of contract
Contract No
1
Title
eld: City of London Freemen’s School Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Thomas Franks Limited
The Stables, Brewery Lane
Hook Norton, Banbury,
OX15 5NY
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
National registration number
05171922
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,461,345
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom