Section one: Contracting authority
one.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
Robert.Pine@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
City of London Freemen’s School Catering Services
Reference number
itt_COL_16977
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of London Corporation (the City) invites Tenders for the provision of School Catering Contract for City of London Freemen’s School.
two.1.5) Estimated total value
Value excluding VAT: £9,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
City of London Freemen's School, Ashtead Park, Ashtead, Surrey, KT21 1ET
two.2.4) Description of the procurement
City of London Freemen’s School requires a new catering contract to replace the current catering contract that expires 31 Jul 2023.
It is important to note that catering is a critical component of the school product as an independent school with boarding facilities (7 days term time as well as Summer Schools).
The service provides catering with 960 pupils ranging from 7 to 18 years and including approximately 60 boarders, and 180 staff. The Contractor is responsible for setting up the dining area for a full restaurant service, clearing / cleaning the dining area on a daily or as required basis to agreed standards. Provides overall supervision to ensure that the service is carried out in line with the contract specification including;
- The ability to cater for all pupils and staff
- Full hospitality service including sports / match teas, external events including lettings
- Cafe management
- Allergy awareness, warning, training in line with current legislation and school requirements.
The estimated total contract value for the full duration of the contract term is £8.5m.
The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 7 years.
Bidder's that would like to visit the Freemens School show around on Monday 24/04/23 at 10:00, please contact Kevin Pickford from MYA Consulting Ltd via email: Kevin.Pickford@mya-consulting.co.uk.
Bidders should note that all other communication other than arranging the show around with MYA Consulting Ltd must go through the message section on the Capital Portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
17 May 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
six.4) Procedures for review
six.4.1) Review body
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
See VI.4.1) Review body field of this contract award notice
London
Country
United Kingdom