- Scope of the procurement
- Lot 1. Grounds Maintenance and Horticulture Services
- Lot 7. Arboriculture Services
- Lot 3. Grounds Maintenance and Horticulture Services
- Lot 5. Arboriculture Services
- Lot 4. Grounds Maintenance and Horticulture Services
- Lot 6. Arboriculture Services
- Lot 2. Grounds Maintenance and Horticulture Services
Section one: Contracting authority
one.1) Name and addresses
Moat Homes Limited
Mariner House, Galleon Boulevard, Crossways
Dartford
DA2 6QE
Contact
Ms Kathryn Stevens
Telephone
+44 3003230011
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=8ff5bb9e-7033-ee11-8124-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=8ff5bb9e-7033-ee11-8124-005056b64545
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Estate Services - Grounds Maintenance and Arboriculture Services
Reference number
DN681992
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The opportunity is to deliver estate services – grounds maintenance and arboriculture services. Moat is seeking to enter into long-term partnering agreements with suitably qualified and experienced organisations to deliver high quality, customer-focussed and cost-effective services.
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
Our corporate strategy includes commitments to the implementation of local offers to enable us to tailor our services for local needs, designed by local people. In support of this, we have divided our requirements across our geographical areas and are tendering on the basis of multiple lots for each service.
Moat intends to award four contracts for the provision of grounds maintenance services and three contracts for the provision of arboriculture services.
Bidders may bid for multiple lots, but it is not anticipated that multiple contracts will be awarded to a single Bidder for each service type. For example, this means that a Bidder may be awarded a contract for grounds maintenance services in one geographical area plus one further contract for arboriculture services in the same (or a different) geographical area.
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Grounds Maintenance and Horticulture Services
Lot No
1
two.2.2) Additional CPV code(s)
- 03451000 - Plants
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 45112723 - Landscaping work for playgrounds
- 45233293 - Installation of street furniture
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 90511300 - Litter collection services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
8 April 2029
This contract is subject to renewal
Yes
Description of renewals
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboriculture Services
Lot No
7
two.2.2) Additional CPV code(s)
- 03452000 - Trees
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The provision of tree surveys, a tree register and major Arboriculture Services to trees on communal areas of Moat-owned land, and, where directed by Moat, for trees in Customers’ own gardens.
In addition to undertaking the duties associated with tree surveys and the management of trees, the Service Provider shall instruct their operatives to be aware of their responsibility to report any potentially damaged, dangerous, or infected trees that they notice when carrying out any other duties associated with the Contract. Any such observations of trees where urgent attention is needed shall be inspected by a qualified person and a report submitted to Moat immediately they are observed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
8 April 2029
This contract is subject to renewal
Yes
Description of renewals
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance and Horticulture Services
Lot No
3
two.2.2) Additional CPV code(s)
- 03451000 - Plants
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 45112723 - Landscaping work for playgrounds
- 45233293 - Installation of street furniture
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 90511300 - Litter collection services
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
two.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
8 April 2029
This contract is subject to renewal
Yes
Description of renewals
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboriculture Services
Lot No
5
two.2.2) Additional CPV code(s)
- 03452000 - Trees
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
The provision of tree surveys, a tree register and major Arboriculture Services to trees on communal areas of Moat-owned land, and, where directed by Moat, for trees in Customers’ own gardens.
In addition to undertaking the duties associated with tree surveys and the management of trees, the Service Provider shall instruct their operatives to be aware of their responsibility to report any potentially damaged, dangerous, or infected trees that they notice when carrying out any other duties associated with the Contract. Any such observations of trees where urgent attention is needed shall be inspected by a qualified person and a report submitted to Moat immediately they are observed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
8 April 2029
This contract is subject to renewal
Yes
Description of renewals
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance and Horticulture Services
Lot No
4
two.2.2) Additional CPV code(s)
- 03451000 - Plants
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 45112723 - Landscaping work for playgrounds
- 45233293 - Installation of street furniture
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 90511300 - Litter collection services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
8 April 2029
This contract is subject to renewal
Yes
Description of renewals
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboriculture Services
Lot No
6
two.2.2) Additional CPV code(s)
- 03452000 - Trees
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
- 77342000 - Hedge trimming
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ2 - Surrey, East and West Sussex
two.2.4) Description of the procurement
The provision of tree surveys, a tree register and major Arboriculture Services to trees on communal areas of Moat-owned land, and, where directed by Moat, for trees in Customers’ own gardens.
In addition to undertaking the duties associated with tree surveys and the management of trees, the Service Provider shall instruct their operatives to be aware of their responsibility to report any potentially damaged, dangerous, or infected trees that they notice when carrying out any other duties associated with the Contract. Any such observations of trees where urgent attention is needed shall be inspected by a qualified person and a report submitted to Moat immediately they are observed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £575,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
8 April 2029
This contract is subject to renewal
Yes
Description of renewals
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance and Horticulture Services
Lot No
2
two.2.2) Additional CPV code(s)
- 03451000 - Plants
- 45112710 - Landscaping work for green areas
- 45112712 - Landscaping work for gardens
- 45112723 - Landscaping work for playgrounds
- 45233293 - Installation of street furniture
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 90511300 - Litter collection services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
The requirements of this Grounds Maintenance Specification include the maintenance of all communal, soft, and hard landscape surfaces. This will include all communal areas, playgrounds, verges, gardens (and roof gardens where applicable), wooded areas, non-adopted roads and pathways/walkways (including covered walkways) under croft garages, gravel drying areas.
The requirements of this Service include:
• Grass cutting
• Hedge maintenance
• Litter picking and leaf clearance
• Weed killing and moss removal
• Shrub bed maintenance and planting
• Hard and soft landscaping
• The provision of an optional gardening scheme
• Reporting of issues seen on site including, but not limited to:
o hazards and/or defects which may harm visitors, Customers and/or any third parties.
o criminal conduct and damage
o abandoned vehicles.
o bulk waste/fly tipping
o concerns relating to Customer welfare and/or safeguarding matters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 April 2024
End date
8 April 2029
This contract is subject to renewal
Yes
Description of renewals
Service delivery is anticipated to commence on Monday, 8th April 2024 for an initial period of 5 years to Sunday, 8th April 2029. Subject to satisfactory performance, Moat will have the option to extend for additional periods of up to five further years, unless the Contract ends or is terminated in accordance with the Conditions of Contract. The total maximum contract term, including possible extensions, is ten (10) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-036277
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 September 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 September 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Contract shall be awarded based on the most economically advantageous Tender received, full details included in the Procurement Documents.
Access to the Procurement Documents and further information about the Contract can be obtained from the Housing Procurement Portal - www.housingprocurement.com
To obtain the Procurement Documents:
— Register your organisation free of charge at www.housingprocurement.com
— Await acceptance. You will receive an e-mail confirming your username and password for the Housing Procurement Portal
— Use your username and password to log in to the Housing Procurement Portal and express your interest in the Contract(s)
— After you have expressed an interest you will receive an e-mail link to access the Procurement Documents
— Then follow the guidance contained in the Instructions to Tender
— All Tender responses and queries relating to this procurement must be submitted via the Housing Procurement Portal
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom