Section one: Contracting authority
one.1) Name and addresses
Greater London Authority
KAMAL CHUNCHIE WAY
LONDON
E161ZE
Contact
Lavinia Tidy-Jones
Country
United Kingdom
NUTS code
UKI - London
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GLA 82178 - Design, Print, Distribution and Project Management for 2024 Mayor of London & London Assembly Election Ballot Papers
Reference number
GLA 82178
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Transport for London conducted this procurement on behalf of the Greater London Authority (GLA). The GLA, on behalf of the Greater London Returning Officer (GLRO), require a service provider for the Design, print, distribution and project management of approx 18 million ballot papers for the Mayor of London and London Assembly elections, which will be held on the 2 May 2024. There are three contests across the elections: The Mayor of London, the Constituency London Assembly, and the London-wide Assembly. There will be three ballot papers to reflect the three elections.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £776,108.81 / Highest offer: £1,345,231.91 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The Greater London Returning Officer (GLRO) is responsible for the Mayor of London and London Assembly elections, which will be held on the 2 May 2024. There are three contests across the elections: The Mayor of London, the Constituency London Assembly, and the London-wide Assembly. There will be three ballot papers to reflect the three elections.
The supplier will be responsible for the design, print and delivery of approximately 18 million ballot papers ahead of polling day so that every eligible registered voter has the opportunity to vote. This is a statutory requirement.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-000090
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 July 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Financial Data Management Limited
7 Segro Business Park
London
E16 4ES
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02827644
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £776,109.81 / Highest offer: £1,345,231.91 taken into consideration
Section six. Complementary information
six.3) Additional information
Please note that the reason for providing a range of the costings rather than an actual figure, this is because of the nature of the contract. The contract has been awarded 10 months in advance of the elections in May 2024 the actual electorate number is not known currently and will not be confirmed until closer to the date of elections.
Therefore, bidders were requested to provide costs for a range of voter numbers and page sizes due to the unknown electorate number and page size of the ballot papers at tender stage.
six.4) Procedures for review
six.4.1) Review body
Transport for London
London
Country
United Kingdom