Section one: Contracting authority
one.1) Name and addresses
Greater London Authority
KAMAL CHUNCHIE WAY
LONDON
E161ZE
Contact
Lavinia Tidy-Jones
Country
United Kingdom
Region code
UK - United Kingdom
Greater London Authority
GLA
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GLA 82178 - Design, Print, Distribution and Project Management for 2024 Mayor of London & London Assembly Election Ballot Papers
Reference number
GLA 82178
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Transport for London (TfL) are conducting this procurement on behalf of the Greater London Authority (GLA). The GLA, on behalf of the Greater London Returning Officer (GLRO), wish to procure a Service Provider for the Design, Print, Distribuiton and Project Management of approx 18 million ballot papers ahead of polling day so that every eligible registered has the opportunity to vote, including attainers. Attainers are 16 and 17-year-olds who will turn 18 during this period.
In order to ensure successful and timely delivery of the ballot papers, the service provider will also be responsible for the overall project management of these activities.
The Standard Selection Questionnaire (SSQ) and all ITT tender documents will be made available on Tuesday 3rd January.
SSQ deadline is 31st January 2023 at 12:00. Shortlisted suppliers following SSQ stage will be invited to ITT stage.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Mayor of London and London Assembly 2024 Election Ballot Papers is a statutory requirement.
The Service Provider will be required to Design, Print, Project Manage and Deliver approximately 18 million ballot papers ahead of the elections taking place on 2nd May 2024.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
12 June 2023
End date
12 August 2024
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
The Standard section questionnaire is contained in the procurement documents.
Top 3 scoring bidders will be invited to ITT (Invitation to Tender) stage.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
23 February 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Selection Questionnaire (SQ) is now live via the e-procurement platform SAP Ariba.
In order to receive access to the live tender (SQ and ITT documentation), you must be registered on the SAP Ariba platform via the address indicated:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Once registered, please email : laviniatidyjones@tfl.gov.uk to complete the registration process and gain access to the tender documentation.
Please note, you will not be able to access the tender documentation unless your registration is complete. This should be completed as soon as possible to avoid delays.
Any questions or issues please contact : Lavinia Tidy-Jones - laviniatidyjones@tfl.gov.uk
A PIN (Prior Information Notice) was published for this opportunity, to engage the market interest and allow interested suppliers to take part in an MSQ (Market Sounding Questionnaire) exercise. An error was made on the PIN notice published under the type of service. Therefore, cannot be linked to this notice. Please see 2022/S 000-030730 and then click 'newer publications' under reference: 2022/S 000-034077. An error was made due to the original notice stating supplies rather than services therefore not allowing the notices to be linked.
The Pin Notice also was named GLA 82178- Ballot Paper Procurement. This has been updated to reflect actual requirements to : GLA 82178 - Design, Print, Distribution and Project Management for 2024 Mayor of London & London Assembly Election Ballot Papers.
six.4) Procedures for review
six.4.1) Review body
Transport for London
5 Endeavour Square
London
E20 1JN
Country
United Kingdom