Section one: Contracting authority
one.1) Name and addresses
The Royal Parks
The Old Police House, Hyde Park
London
W2 2UH
Contact
Peter Berry
Telephone
+44 3000612000
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
http://www.royalparks.org.uk/about-us/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./Q4BETSFE86
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Event Services Provider for The Royal Parks Half Marathon
Reference number
FOL21/108
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Parks (“TRP”) is inviting suitably experienced Event Service Providers (“ESPs”) to submit a tender proposal to deliver its flagship mass participation event the Royal Parks Half Marathon (”RPHM”).
The ESP shall deliver five RPHM Events during the Term, with the first RPHM Event occurring in October of 2023 and the four remaining RPHM Events occurring annually each October thereafter. Each RPHM Event shall take place on the second Sunday in October annually.
TRP is seeking a leading mass participation ESP who brings knowledge, experience, and innovation from the sector. The ESP shall build on RPHM Event achievements, drive forward the sustainability vision for the event, and create demand for Places for the RPHM Event through ensuring that the runner experience is always at the forefront of improvements and innovations.
two.1.5) Estimated total value
Value excluding VAT: £8,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
TRP will use a two-stage ‘restricted’ tendering procedure. The first stage requires bidders to complete the Selection Questionnaire (SQ) and upload this to the Delta eSourcing website https://www.delta-esourcing.com/ no later than the SQ submission deadline. SQs received after this time will automatically be rejected. SQs must be submitted by 14:00 hours on 8 October 2021. Following the evaluation of SQs received, a minimum of the 5 top-highest scoring suppliers for each lot will then be invited to tender.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 March 2022
End date
31 December 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/Q4BETSFE86
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 October 2021
Local time
2:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
26 October 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./Q4BETSFE86
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Q4BETSFE86
GO Reference: GO-202198-PRO-18873067
six.4) Procedures for review
six.4.1) Review body
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
Telephone
+44 3000612000
Country
United Kingdom