Section one: Contracting authority
one.1) Name and addresses
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
Contact
Procurement Team
Telephone
+44 3000612000
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
www.royalparks.org.uk/about-us/procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Event Services Provider for The Royal Parks Half Marathon
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Parks (“TRP”) invited suitably experienced Event Service Providers (“ESPs”) to submit tenders for provision of event services to deliver its flagship mass participation event the Royal Parks Half Marathon (”RPHM”).
The ESP shall deliver five RPHM Events during the Term, with the first RPHM Event occurring in October of 2023 and the four remaining RPHM Events occurring annually each October thereafter. Each RPHM Event shall take place on the second Sunday in October annually. The ESP shall build on RPHM Event achievements, drive forward the sustainability vision for the event, and create demand for Places for the RPHM Event through ensuring that the runner experience is always at the forefront of improvements and innovations.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,859,339.81
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
TRP used a two-stage ‘restricted’ tendering procedure. The first stage required bidders to complete the Selection Questionnaire (SQ) and upload this to the Delta eSourcing website https://www.delta-esourcing.com/ no later than the SQ submission deadline. Following the evaluation of SQs received, a minimum of the 5 top-highest scoring suppliers were invited to tender.
two.2.5) Award criteria
Quality criterion - Name: Overarching requirements and vision / Weighting: 6%
Quality criterion - Name: Festival Site Design / Weighting: 4%
Quality criterion - Name: Race Route / Weighting: 4%
Quality criterion - Name: South Carriage Drive Start Line and Finish Line concept / Weighting: 4%
Quality criterion - Name: Mobilisation / Weighting: 4%
Quality criterion - Name: Robustness of Business Plan Template / Weighting: 5%
Quality criterion - Name: Runner Registration Support / Weighting: 4%
Quality criterion - Name: Fulfilment / Weighting: 4%
Quality criterion - Name: Sustainability / Weighting: 10%
Quality criterion - Name: Event Planning / Weighting: 4%
Quality criterion - Name: Event Delivery / Weighting: 4%
Quality criterion - Name: Site Management / Weighting: 4%
Quality criterion - Name: Crowd Management / Weighting: 4%
Quality criterion - Name: Health and Safety Standards / Weighting: 3%
Quality criterion - Name: Health and Safety Planning and Operation / Weighting: 3%
Quality criterion - Name: Stakeholder Management / Weighting: 3%
Cost criterion - Name: Base RPHM Fee Price Proposal / Weighting: 25%
Cost criterion - Name: Base Saturday Event Fee Price Proposal / Weighting: 5%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-022315
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 March 2022
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
London Marathon Events Ltd
190 Great Dover Street
London
SE1 4YB
Country
United Kingdom
NUTS code
- UKI - London
National registration number
01528489
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,859,339.81
Section six. Complementary information
six.3) Additional information
Note that the period of work start date is the 30/3/22 and not 10/5/22 as listed below.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=688870992
GO Reference: GO-202259-PRO-20103941
six.4) Procedures for review
six.4.1) Review body
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
Telephone
+44 3000612000
Country
United Kingdom