Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, King's Gate
Newcastle upon Tyne
NE1 7RU
Contact
Mrs Gillian Mournian
Telephone
+44 1912086073
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU1748 Maintenance and Repair of Air Conditioning/Comfort Cooling Plant)
Reference number
DN624586
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
- AA01 - Metal
two.1.3) Type of contract
Services
two.1.4) Short description
The University wishes to appoint a suitable contractor to provide the Maintenance and Repair of Air Conditioning/Comfort Cooling Plant and Refrigeration plant within its properties to ensure compliance with all relevant guidance, legislation and University Policy and Procedures. This includes the requirement to provide a 24 hour, 365 days per year helpdesk.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
The University wishes to appoint a suitable contractor to provide the Maintenance and Repair of Air Conditioning/Comfort Cooling Plant and Refrigeration plant within its properties to ensure compliance with all relevant guidance, legislation and University Policy and Procedures. This includes the requirement to provide a 24 hour, 365 days per year helpdesk.
During the Contract Term, the Contractor shall:
Carry out the required number of PPM visits per year in accordance with the manufacturer’s specifications and/or the applicable SFG20 guidelines (see schedule 1) and taking into account industry best practice.
Ensure that each PPM visit shall be attended by a qualified service engineer who is trained and assessed as competent to work with the equipment.
Carry out work during normal working hours at times agreed with the Estates and facilities Contact. If work is required to be undertaken out with these hours this shall only be permitted with the prior authorisation of the Site Estate Contact.
It is anticipated that following appointment, the successful contractor will undertake the defined validation of the Air Conditioning/Comfort Cooling Plant, Refrigeration plant and equipment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The University is seeking to appoint a single Contractor of this service for a period of 12 months initially with options to extend the contract for a further 3 x 12 month periods by mutual consent.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The University is seeking to appoint a single Contractor of this service for a period of 12 months initially with options to extend the contract for a further 3 x 12 month periods by mutual consent.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
F-Gas certified
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 September 2022
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Kings Gate
Newcastle upon Tyne
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.