Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, King's Gate
Newcastle upon Tyne
NE1 7RU
Contact
Mrs Gillian Mournian
Telephone
+44 1912086073
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU1748 Maintenance and Repair of Air Conditioning/Comfort Cooling Plant)
Reference number
DN624586
two.1.2) Main CPV code
- 50730000 - Repair and maintenance services of cooler groups
two.1.3) Type of contract
Services
two.1.4) Short description
This appointment is for Maintenance and Repair of Air Conditioning/Comfort Cooling Plant and Refrigeration plant within University properties to ensure compliance with all relevant guidance, legislation and University Policy and Procedures. This includes the requirement to provide a 24 hour, 365 days per year helpdesk.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £300,000 / Highest offer: £720,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
This appointment is for Maintenance and Repair of Air Conditioning/Comfort Cooling Plant and Refrigeration plant within University properties to ensure compliance with all relevant guidance, legislation and University Policy and Procedures. This includes the requirement to provide a 24 hour, 365 days per year helpdesk.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial 12 month period, with 3 further 12 month extension options.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-022141
Section five. Award of contract
Contract No
NU/1748
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
HLA Services Ltd
Boldon
NE35 9PY
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £300,000 / Highest offer: £720,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Newcastle Upon Tyne
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Newcastle University will incorporate a minimum 10 calendar day standstill period at the
point information on the award of the contract is communicated to tenderers. This period
allows unsuccessful tenderers to seek further debriefing before the contract is entered into.
Applicants have 2 working days from notification of the award decision to request additional
debriefing and 4 / 4 that information has to be provided a minimum of 3 working days before
expiry of the standstill period. Such additional information should be requested from the
address referred to in part 1.1 above. If an appeal regarding the award of a contract has not
been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the rules to take action in
the High Court (England, Wales and Northern Ireland). Any such action must be brought
promptly. Where a contract has not been entered into the Court may order the setting aside
of the award decision or order the authority to amend any document and may award
damages. If the contract has been entered into the Court may only award damages