Section one: Contracting authority
one.1) Name and addresses
Radius Housing
Holywood
Contact
Eamonn McDonnell
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
Radius Homes Limited
Holywood
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.1) Name and addresses
Tealstone Developments Ltd
Holywood
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=56734
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=56734
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://e-sourcingni.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=56734
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for Estate Services and Landscape Maintenance
Reference number
RAD/085
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Client intends to enter into a Contract with the successful Tenderer (the “Service Provider”) for the periodic and routine grounds maintenance (including horticultural and tree works) communal building and window cleaning and estate services to its Properties to meet its repairing and maintenance obligations as a landlord.
Grounds Maintenance:
• Grass Cutting
• Litter and leaf picking of grassed and planted areas
• Maintenance of planted areas
• Hedge cutting
• Horticultural works
• Maintenance of OAP, Customer and Void Property gardens
• Maintenance of trees
• Tree surgery
• Clearance of open culverts, ditches etc
• Snow clearance and/or gritting
Cleaning Services to Hard Landscape and Associated Buildings:
• Litter picking and weeding
• Cleaning and clearance
• Bin and Refuse Stores
• Quarterly power washing Bins and Bin Stores
• Playgrounds and play equipment
• Annual power washing to hard landscaping - General Needs Dwellings
• Maintenance of hard landscaping
Miscellaneous Works
• Pick up loose rubbish, place all overspills in the bins. Pull out all bins, sweep out, wash down, and disinfect and deodorise the bin room(s).
• Deep pressure clean bin room(s), including bins.
• Report any bulky items left in or around the bins stores and bin areas.
• Report any pest/vermin infestation to the Client.
• All abandoned vehicles to be reported to the Client with details of make, model, registration number, vehicle excise duty, colour and precise location.
Undertaking Tree Surveys when instructed.
Liaison with local authorities in connection with Trees having Tree Preservation Orders
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
- 77312000 - Weed-clearance services
- 77314100 - Grassing services
- 77340000 - Tree pruning and hedge trimming
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
The Client intends to enter into a Contract with the successful Tenderer (the “Service Provider”) for the periodic and routine grounds maintenance (including horticultural and tree works) communal building and window cleaning and estate services to its Properties to meet its repairing and maintenance obligations as a landlord.
Grounds Maintenance:
• Grass Cutting
• Litter and leaf picking of grassed and planted areas
• Maintenance of planted areas
• Hedge cutting
• Horticultural works
• Maintenance of OAP, Customer and Void Property gardens
• Maintenance of trees
• Tree surgery
• Clearance of open culverts, ditches etc
• Snow clearance and/or gritting
Cleaning Services to Hard Landscape and Associated Buildings:
• Litter picking and weeding
• Cleaning and clearance
• Bin and Refuse Stores
• Quarterly power washing Bins and Bin Stores
• Playgrounds and play equipment
• Annual power washing to hard landscaping - General Needs Dwellings
• Maintenance of hard landscaping
Miscellaneous Works
• Pick up loose rubbish, place all overspills in the bins. Pull out all bins, sweep out, wash down, and disinfect and deodorise the bin room(s).
• Deep pressure clean bin room(s), including bins.
• Report any bulky items left in or around the bins stores and bin areas.
• Report any pest/vermin infestation to the Client.
• All abandoned vehicles to be reported to the Client with details of make, model, registration number, vehicle excise duty, colour and precise location.
Undertaking Tree Surveys when instructed.
Liaison with local authorities in connection with Trees having Tree Preservation Orders
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
108
This contract is subject to renewal
Yes
Description of renewals
(3+2+2+2)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 August 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
BT1 3JF
Country
United Kingdom