Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SHEFFIELD
Western Bank
SHEFFIELD
S102TN
Contact
James Rainbow
Telephone
+44 1142224204
Country
United Kingdom
Region code
UKE32 - Sheffield
UK Register of Learning Providers (UKPRN number)
10007157
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
3272JR - Refrigeration Equipment Maintenance
Reference number
3272JR
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
An indicative summary of the contract scope and requirements is as follows:-
Maintained Equipment Group(s):
- Refrigeration systems whether providing environmental control or serving processes, and stand-alone items of refrigeration equipment;
- Air handling units where these have refrigerant-to-air heat exchangers;
- Local mechanical ventilation and heat recovery units (MVHR), where they used in conjunction with distributed refrigeration systems such as variable refrigerant flow (e.g. VRV/VRF), and 'split' units.
Outline of Scope:
- Planned maintenance including periodic inspection, testing, replacement of consumables, adjustments, providing reports and certification.
- Reactive attendance to address faults with specific items of equipment
- Meeting statutory compliance requirements, organisational sustainability goals, and business continuity needs, in line with industry best practice.
- Minimising climate change impacts due to the nature of refrigeration
This list is non - exhaustive. Please refer to the tender documents for full information in regard to our requirement, the scope and the contract particulars.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £318,573 / Highest offer: £548,887 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42530000 - Parts of refrigerating and freezing equipment and heat pumps
- 45331000 - Heating, ventilation and air-conditioning installation work
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
Main site or place of performance
The University of Sheffield's estate
two.2.4) Description of the procurement
Indicative Equipment Breakdown - Approximately 2,400 elements forming approximately 800 systems, including:
• Split system elements;
• VRV system elements;
• MVHR units such as 'Lossnay';
• Chillers;
• Constant temperature controlled room elements;
• DX air handling units/systems;
• Plant growth chamber elements;
• Ground-source heat pumps.
The asset list Includes equipment from approximately 60 different manufacturers
Activities (indicative subject to refinement and change):
• Deliver all aspects of the BESA SFG20 instruction set for each equipment type, examples provided in the tender.
• Undertake the duties of Principal Contractor for this work.
• Provide annual technical condition survey and report, by system, covering all components.
• Provide annual audit and update to fluorinated gas regulations records.
• Provide annual audit and update to pressure systems regulations records.
•Provide information on request to support TM44 inspections
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Three years with an option to extend by a further two year period (3+2 year period).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-007924
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 July 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Airco Refrigeration and Air Conditioning Ltd
Hull
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
03418561
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £961,048
Lowest offer: £318,573 / Highest offer: £548,887 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The University of Sheffield
Sheffield
S10 2TN
Country
United Kingdom