Section one: Contracting authority
one.1) Name and addresses
The University of Sheffield
Firth Court, Western Bank
Sheffield
S10 2TN
Country
United Kingdom
NUTS code
UKE32 - Sheffield
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/sheffield/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.co.uk/sheffield/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
3272JR - Refrigeration Equipment Maintenance
Reference number
3272JR
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
An indicative summary of the contract scope and requirements is as follows:-
Maintained Equipment Group(s):
- Refrigeration systems whether providing environmental control or serving processes, and stand-alone items of refrigeration equipment;
- Air handling units where these have refrigerant-to-air heat exchangers;
- Local mechanical ventilation and heat recovery units (MVHR), where they used in conjunction with distributed refrigeration systems such as variable refrigerant flow (e.g. VRV/VRF), and 'split' units.
Outline of Scope:
- Planned maintenance including periodic inspection, testing, replacement of consumables, adjustments, providing reports and certification.
- Reactive attendance to address faults with specific items of equipment
- Meeting statutory compliance requirements, organisational sustainability goals, and business continuity needs, in line with industry best practice.
- Minimising climate change impacts due to the nature of refrigeration
This list is non - exhaustive. Please refer to the tender documents for full information in regard to our requirement, the scope and the contract particulars.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42530000 - Parts of refrigerating and freezing equipment and heat pumps
- 45331000 - Heating, ventilation and air-conditioning installation work
- 51100000 - Installation services of electrical and mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
Main site or place of performance
The University of Sheffield's estate
two.2.4) Description of the procurement
Indicative Equipment Breakdown - Approximately 2,400 elements forming approximately 800 systems, including:
• Split system elements;
• VRV system elements;
• MVHR units such as 'Lossnay';
• Chillers;
• Constant temperature controlled room elements;
• DX air handling units/systems;
• Plant growth chamber elements;
• Ground-source heat pumps.
The asset list Includes equipment from approximately 60 different manufacturers
Activities (indicative subject to refinement and change):
• Deliver all aspects of the BESA SFG20 instruction set for each equipment type, examples provided in the tender.
• Undertake the duties of Principal Contractor for this work.
• Provide annual technical condition survey and report, by system, covering all components.
• Provide annual audit and update to fluorinated gas regulations records.
• Provide annual audit and update to pressure systems regulations records.
•Provide information on request to support TM44 inspections.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
In line with the initial contract duration and any options of extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Three years with an option to extend by a further two year period (3+2 year period).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 April 2022
Local time
11:59am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The University of Sheffield
Sheffield
S10 2TN
Country
United Kingdom