Opportunity

Provision of Vehicle Leasing and Vehicle Salary Sacrifice Schemes

  • North of England Commercial Procurement Collaborative (NOE CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust.)

F02: Contract notice

Notice reference: 2021/S 000-022015

Published 6 September 2021, 11:41am



Section one: Contracting authority

one.1) Name and addresses

North of England Commercial Procurement Collaborative (NOE CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust.)

Don Valley House, Savile Street East

Sheffield

S4 7UQ

Email

Procurement@noecpc.nhs.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.noecpc.nhs.uk

Buyer's address

https://www.noecpc.nhs.uk

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://health.atamis.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://health.atamis.co.uk

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

http://health.atamis.co.uk

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Vehicle Leasing and Vehicle Salary Sacrifice Schemes

Reference number

NOEL.0524.0

two.1.2) Main CPV code

  • 72260000 - Software-related services

two.1.3) Type of contract

Services

two.1.4) Short description

The NOE CPC is undertaking a Competitive Dialogue tender process for the provision of Vehicle Leasing and Vehicle Salary Sacrifice schemes (including the provision of vehicles). The vehicles are to be provided through a web-based portal by a single provider under a single supplier Framework Agreement.A fundamental requirement is the provision of a portal that employees can access for vehicle quotations, including all personal tax and pension implications. This portal must be CPC branded with access controlled by, and at the discretion of, NOE CPC.Provision of Internet based portal for the delivery of:• Lease Vehicle Schemes (Business Lease)• Salary Sacrifice Vehicle SchemesDuring the lifetime of the framework additional associated service requirements may come into scope including but not limited to short term vehicle lease options (days or weeks duration) and alternative options for accessing a vehicle such as Personal Contract Hire Vehicles.

two.1.5) Estimated total value

Value excluding VAT: £650,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 50111110 - Vehicle-fleet-support services
  • 66114000 - Financial leasing services
  • 50000000 - Repair and maintenance services
  • 50112000 - Repair and maintenance services of cars
  • 50100000 - Repair, maintenance and associated services of vehicles and related equipment
  • 75310000 - Benefit services
  • 48000000 - Software package and information systems
  • 66516100 - Motor vehicle liability insurance services
  • 50111100 - Vehicle-fleet management services
  • 34100000 - Motor vehicles
  • 34110000 - Passenger cars

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

United Kingdom and any of the crown dependencies (including but not limited to, the Isle of Man).

two.2.4) Description of the procurement

The below-listed Authorities (plus those entities listed at Section II.2.11 and Section VI.3) are eligible to access the resulting framework – subject to NOE CPC approval.BARNSLEY FACILITIES SERVICES LIMITEDBARNSLEY HOSPITAL NHS FOUNDATION TRUSTBRADFORD TEACHING HOSPITALS NHS FOUNDATION TRUSTCALDERDALE AND HUDDERSFIELD NHS FOUNDATION TRUSTCALDERDALE AND HUDDERSFIELD SOLUTIONS LIMITEDCHESTERFIELD ROYAL HOSPITAL NHS FOUNDATION TRUSTDERBYSHIRE COMMUNITY HEALTH SERVICES NHS FOUNDATION TRUSTDERBYSHIRE SUPPORT AND FACILITES SERVICES LIMITEDDONCASTER AND BASSETLAW TEACHING HOSPITALS NHS FOUNDATION TRUSTHARROGATE AND DISTRICT NHS FOUNDATION TRUSTHARROGATE HEALTHCARE FACILITIES MANAGEMENT LTDHUMBER TEACHING NHS FOUNDATION TRUSTISLE OF MAN DEPARTMENT OF HEALTHLEEDS AND YORK PARTNERSHIP NHS FOUNDATION TRUSTLEEDS COMMUNITY HEALTHCARE NHS TRUSTLEEDS TEACHING HOSPITALS NHS TRUSTLEICESTERSHIRE PARTNERSHIP NHS TRUSTLINCOLNSHIRE COMMUNITY HEALTH SERVICES NHS TRUSTLINCOLNSHIRE PARTNERSHIP NHS FOUNDATION TRUSTLOCALA COMMUNITY PARTNERSHIPS CICMID YORKSHIRE HOSPITALS NHS TRUSTNORTHERN LINCOLNSHIRE AND GOOLE NHS FOUNDATION TRUSTSHEFFIELD CHILDREN'S NHS FOUNDATION TRUSTSHEFFIELD HEALTH & SOCIAL CARE NHS FOUNDATION TRUSTSHEFFIELD TEACHING HOSPITALS NHS FOUNDATION TRUSTSHERWOOD FOREST HOSPITALS NHS FOUNDATION TRUSTTHE NEWCASTLE UPON TYNE HOSPITALS NHS FOUNDATION TRUSTTHE ROTHERHAM NHS FOUNDATION TRUSTUNITED LINCOLNSHIRE HOSPITALS NHS TRUSTUNIVERSITY HOSPITALS OF DERBY AND BURTON NHS FOUNDATION TRUSTUNIVERSITY HOSPITALS OF LEICESTER NHS TRUSTYORK AND SCARBOROUGH TEACHING HOSPITALS NHS FOUNDATION TRUSTYORK TEACHING HOSPITAL FACILTIES MANAGEMENTYORKSHIRE AMBULANCE SERVICE NHS TRUSTNOE CPC member bodies as listed at: http://www.noecpc.nhs.uk/current-membersand any additional new NOE CPC members including wholly owned companies and subsidiaries, may utilise this framework agreement during the contract term.See Section II.2.11 and VI.3 for list of entities eligible to utilise any resulting framework, subject to the approval of NOE CPC.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £650,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

This procurement exercise will be conducted on the Atamis Health Family Single eCommercial System at: https://health-family.force.com/loginFor any support in submitting your response please contact the Atamis helpdesk on 0800 995 6035 or email support-health@atamis.co.uk


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

See SQ/ITT

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

See SQ/ITT


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive dialogue

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

four.1.6) Information about electronic auction

An electronic auction will be used

Additional information about electronic auction

Participating Authorities reserve the right to undertake electronic auctions in the awarding of call-offs under this framework agreement.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

7 October 2021

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:http://www.hscni.net/Isle of Man (IoM) Government and associated IoM based public bodies, including all IoM Government Departments and Cabinet Office, including but not limited to: Department of Health & Social Care, as listed at:https://www.gov.im/about-the-government/departmentsEducational Establishments in England & Wales listed on the Department for Education’s Register EduBase (to be superseded by GIAS (Get Information about Schools) including establishments providing compulsory, higher and further education:https://www.get-information-schools.service.gov.ukhttps://www.gov.uk/government/publications/open-academies-and-academy-projects-in-developmentSchools in Englandhttps://www.gov.uk/government/publications/schools-in-englandEducation Trustshttps://www.gov.uk/types-of-school/academiesSchools in Waleshttps://gov.wales/address-lists-schoolsFurther Education and 6th Form Colleges in the UKhttp://findfe.com/Higher Education Recognised or listed bodies in the UK offering degree-level courses:https://www.gov.uk/check-a-university-is-officially-recognisedSchools in Scotland including primary, secondary and special schools:https://education.gov.scot/parentzone/Educational Establishments in Scotland:http://www.gov.scot/Topics/Statistics/ScotXed/SchoolEducation/SchoolEstablishmentsSchools and Educational Establishments in Northern Ireland:https://www.education-ni.gov.uk/services/schools-plusHigher Education Universities and Colleges in Northern Ireland:https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-irelandUK Police Forces in England, Northern Ireland, Scotland and Wales including National Special Police Forces.https://www.police.uk/forces/England Fire and Rescue Serviceshttps://www.nationalfirechiefs.org.uk/Fire-and-Rescue-ServicesScottish Fire & Rescue Serviceshttp://www.firescotland.gov.uk/your-area.aspxWelsh Fire & Rescue Serviceshttp://gov.wales/topics/people-and-communities/communities/safety/fire/localservices/?lang=enNorthern Ireland Fire & Rescue Servicehttps://www.nifrs.orgUK Maritime & Coastguard Agencyhttps://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-openingRegistered charities in England and Wales:https://www.gov.uk/find-charity-informationRegistered charities in Scotland:http://www.oscr.org.uk/charitiesRegistered charities in Northern Ireland:http://www.charitycommissionni.org.uk/charity-search/Ministry of Defence (MOD):https://www.gov.uk/government/organisations/ministry-of-defenceRoyal Navy - https://www.royalnavy.mod.uk/British Army - http://www.army.mod.uk/Royal Air Force - https://www.raf.mod.uk/Registered social landlords: government funded not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.Englandhttps://www.gov.uk/government/publications/current-registered-providers-of-social-housingScotlandhttp://directory.scottishhousingregulator.gov.uk/pages/default.aspxWaleshttp://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=enNorthern Irelandhttps://www.nidirect.gov.uk/contacts/housing-associationsAny other public sector and government organisations, including, but not limited to, those listed at; Departments, agencies and public bodies https://www.gov.uk/government/organisations

six.4) Procedures for review

six.4.1) Review body

North of England Commercial Procurement Collaborative (NOE CPC)

Savile Street East,

Sheffield,

S4 7UQ

Country

United Kingdom

Internet address

https://www.noecpc.nhs.uk

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

NOE CPC will incorporate a minimum 10 calendar standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 87 of the Public Contract Regulations 2015.Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 3 of the Public Contract Regulations 2015.Bidders should note that the NOECPC retain absolute discretion as to whether to accept any offer following evaluation. The NOE CPC is not bound in any way to accept any and reserves the right to make no further contract award under this procurement process. The NOE CPC shall not be held liable for any liability or cost or expense incurred by any bidder in relation to this project whatsoever, including, without limitations, in relation to the preparation of their tender and any subsequent clarification or any legal or other expenses.