Section one: Contracting authority
one.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
Contact
Jacqui Campbell
jacqui.campbell@eastdunbarton.gov.uk
Telephone
+44 1415745750
Fax
+44 1415745529
Country
United Kingdom
NUTS code
UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Internet address(es)
Main address
http://www.eastdunbarton.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EDC20213240 Managed Stores
two.1.2) Main CPV code
- 44111000 - Building materials
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of a Managed Stores service for East Dunbartonshire Council
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 31681410 - Electrical materials
- 34929000 - Highway materials
- 44112500 - Roofing materials
- 44115200 - Plumbing and heating materials
- 44115210 - Plumbing materials
- 44115220 - Heating materials
- 44190000 - Miscellaneous construction materials
- 44191000 - Miscellaneous construction materials in wood
- 44192000 - Other miscellaneous construction materials
- 55900000 - Retail trade services
- 39224210 - Painters' brushes
- 44111400 - Paints and wallcoverings
- 44800000 - Paints, varnishes and mastics
- 44810000 - Paints
- 44811000 - Road paint
- 44832100 - Paint stripper
- 44511000 - Hand tools
- 44510000 - Tools
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
- 44512600 - Roadworking tools
- 39141400 - Fitted kitchens
- 44113000 - Road-construction materials
- 44113100 - Paving materials
- 34928500 - Street-lighting equipment
- 34928510 - Street-lighting columns
- 34928530 - Street lamps
two.2.3) Place of performance
NUTS codes
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
Main site or place of performance
Kirkintilloch, Bishopbriggs Milngavie Bearsden and surrounding villages
two.2.4) Description of the procurement
The objectives of the contract are to source a suitable store/ stores management partner to provide an efficient outcome focused stores service.
two.2.5) Award criteria
Quality criterion - Name: Delivery of the Contract / Weighting: 50%
Quality criterion - Name: Capacity to Deliver and Business Continuity / Weighting: 10%
Quality criterion - Name: Management of Security /Technical / Weighting: 15%
Quality criterion - Name: Meeting KPI & Targets / Weighting: 10%
Quality criterion - Name: Continuous Improvement / Weighting: 5%
Quality criterion - Name: Invoicing and Supply Chain Payments / Weighting: 5%
Quality criterion - Name: Community Benefits / Weighting: 5%
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2022
End date
28 February 2025
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 years on a 1year + 1 year basis at the discretion of the Council
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
From time to time there may need to be a requirement for additional materials from those originally indicated. These will however be within the general scope of the contract.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Items not limited to the list provided
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
as per documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
as per tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012995
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 October 2021
Local time
12:00pm
Place
Kirkintilloch
Information about authorised persons and opening procedure
Procurement team
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years maximum
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Integration to the Councils P2P System will be required as well as the Property mobile working system. Use of Scottish Government e-invoicing process is preferred also.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=665830.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Not suitable for sub contracting
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Based on the Annual Spend Thresholds shown below, the Council requires you to meet the minimum No. of Community Benefit Points shown. Community Benefits Points are attributed to Community Benefits Outcomes. If you are successful in the award of this contract and Purchase Orders awarded by the council fall within the Annual Spend Thresholds (indicated table 5 below) you will be required to communicate / meet with the Council’s Procurements /Contract Management team or other designated person to finalise the benefits that you are offering under this contract and agree on delivery and monitoring arrangements. Commitment to this approach will require an answer to the “Community Benefit” question within the ITT document which will be assessed as outlined in this Invitation to tender document
(SC Ref:665830)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=665830
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Po Box 1 Carlton Place
Glasgow
g5 9tw
Country
United Kingdom