Section one: Contracting authority
one.1) Name and addresses
Scottish Government
4 Atlantic Quay, 70 York Street
Glasgow
G2 8JX
Telephone
+44 1412420133
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Transcription Services for Public Inquiries ( 2 Lots)
Reference number
Case/559302
two.1.2) Main CPV code
- 75231100 - Law-courts-related administrative services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Government has a requirement to place 2 separate contracts with external service providers for the following services:
Lot 1 - Transcription Services for Scottish Hospitals Inquiry.
Lot 2 - Transcription Services for Sheku Bayoh Inquiry
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £496,000
two.2) Description
two.2.1) Title
Transcription Services for Scottish Hospitals Inquiry
Lot No
1
two.2.2) Additional CPV code(s)
- 32321300 - Audio-visual materials
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The Scottish Hospitals Inquiry is a Scottish public inquiry established in August 2020 by the Scottish Government under the Inquiries Act 2005. The Inquiry is chaired by the Right Hon. Lord Brodie QC PC. Further information about the Inquiry can be found on its website at https://www.hospitalsinquiry.scot/.
The Inquiry requires a verbatim written transcript of each Oral Hearing event to be produced within a specified period thereafter.
The Service Provider will provide an error-free, edited and corrected version of that transcript to the Inquiry within 24 hours of receiving the corresponding recording from the Inquiry, or other period agreed with the Service Provider.
The Inquiry will provide an audio-visual recording of proceedings from which the transcript should be made.
The Service Provider is required to complete this work remotely at their own location, and is not required to attend the Inquiry’s premises.
The transcript will be published on the Inquiry’s website and become a part of the permanent record of the Inquiry’s work.
two.2.5) Award criteria
Quality criterion - Name: Staffing and Capability / Weighting: 30
Quality criterion - Name: Methodology / Weighting: 35
Quality criterion - Name: Data Protection and Information Security / Weighting: 20
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Business Continuity and Disaster Recovery / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The Scottish Hospitals Inquiry reserve the option to extend for up to three (3) additional periods of up to twelve (12) months each, if such extensions will be required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Transcription Services for Sheku Bayoh Inquiry
Lot No
2
two.2.2) Additional CPV code(s)
- 32322000 - Multimedia equipment
- 32321300 - Audio-visual materials
- 32232000 - Video-conferencing equipment
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The Sheku Bayoh Inquiry is a Scottish public inquiry announced in November 2019 by the Scottish Government under the Inquiries Act 2005. The Inquiry started its work in November 2020 and is chaired by the Right Hon. Lord Bracadale. Further information about the Inquiry can be found on its website at www.shekubayohinquiry.scot.
The Service Provider will provide real-time legal transcription of the proceedings. The transcript will be used by the following “Service Recipients”:
a. the Inquiry’s Chair in the Hearing Room;
b. other Inquiry team members;
c. the legal representatives of core participants;
d. legal representatives of those given leave to appear for particular hearings, during hearings both in its public hearing venue and by remote delivery online; and,
e. any other party as authorised by the Chair; with each of these parties being able to make annotations to the transcript.
The Service Provider will provide an error-free, edited and corrected version of that transcript to the Inquiry by 9am on the next working day following a Hearing day or other period agreed with the Service Provider. This transcript will become a part of the permanent record of the Inquiry.
two.2.5) Award criteria
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Business Continuity and Disaster Recovery / Weighting: 10
Quality criterion - Name: Methodology / Weighting: 40
Quality criterion - Name: Staffing and Capability / Weighting: 35
Quality criterion - Name: Data Protection and Information Security / Weighting: 10
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for an additional period of up to 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-013367
Section five. Award of contract
Lot No
1
Title
Transcription Services for Scottish Hospitals Inquiry
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 August 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Opus 2 International
5 New Street Square
London
EC4A 3BF
Telephone
+44 2037907925
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £99,000
Section five. Award of contract
Lot No
2
Title
Transcription Services for Sheku Bayoh Inquiry
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 August 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Opus 2 International
5 New Street Square
London
EC4A 3BF
Telephone
+44 2037907925
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £397,500
Section six. Complementary information
six.3) Additional information
(SC Ref:665302)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH11LB
Country
United Kingdom