Section one: Contracting authority
one.1) Name and addresses
Scottish Government
4 Atlantic Quay, 70 York Street
Glasgow
G2 8JX
Telephone
+44 1412420133
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.publictendersscotland.pubiicontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.pubiicontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.pubiicontractsscotland.gov.uk
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Transcription Services for Public Inquiries ( 2 Lots)
Reference number
Case/559302
two.1.2) Main CPV code
- 75231100 - Law-courts-related administrative services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Government has a requirement to place 2 separate contracts with external service providers for the following services:
Lot 1 - Transcription Services for Scottish Hospitals Inquiry.
Lot 2 - Transcription Services for Sheku Bayoh Inquiry
two.1.5) Estimated total value
Value excluding VAT: £1,374,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Transcription Services for Scottish Hospitals Inquiry
Lot No
1
two.2.2) Additional CPV code(s)
- 32321300 - Audio-visual materials
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The Scottish Hospitals Inquiry is a Scottish public inquiry established in August 2020 by the Scottish Government under the Inquiries Act 2005. The Inquiry is chaired by the Right Hon. Lord Brodie QC PC. Further information about the Inquiry can be found on its website at https://www.hospitalsinquiry.scot/.
The Inquiry requires a verbatim written transcript of each Oral Hearing event to be produced within a specified period thereafter.
The Service Provider will provide an error-free, edited and corrected version of that transcript to the Inquiry within 24 hours of receiving the corresponding recording from the Inquiry, or other period agreed with the Service Provider.
The Inquiry will provide an audio-visual recording of proceedings from which the transcript should be made.
The Service Provider is required to complete this work remotely at their own location, and is not required to attend the Inquiry’s premises.
The transcript will be published on the Inquiry’s website and become a part of the permanent record of the Inquiry’s work.
two.2.5) Award criteria
Quality criterion - Name: Staffing and Capability / Weighting: 30
Quality criterion - Name: Methodology / Weighting: 35
Quality criterion - Name: Data Protection and Information Security / Weighting: 20
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Business Continuity and Disaster Recovery / Weighting: 10
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Scottish Hospitals Inquiry reserve the option to extend for up to three (3) additional periods of up to twelve (12) months each, if such extensions will be required.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Scottish Hospitals Inquiry reserve the option to extend for up to three (3) additional periods of up to twelve (12) months each, if such extensions will be required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Transcription Services for Sheku Bayoh Inquiry
Lot No
2
two.2.2) Additional CPV code(s)
- 32322000 - Multimedia equipment
- 32321300 - Audio-visual materials
- 32232000 - Video-conferencing equipment
- 79540000 - Interpretation services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The Sheku Bayoh Inquiry is a Scottish public inquiry announced in November 2019 by the Scottish Government under the Inquiries Act 2005. The Inquiry started its work in November 2020 and is chaired by the Right Hon. Lord Bracadale. Further information about the Inquiry can be found on its website at www.shekubayohinquiry.scot.
The Service Provider will provide real-time legal transcription of the proceedings. The transcript will be used by the following “Service Recipients”:
a. the Inquiry’s Chair in the Hearing Room;
b. other Inquiry team members;
c. the legal representatives of core participants;
d. legal representatives of those given leave to appear for particular hearings, during hearings both in its public hearing venue and by remote delivery online; and,
e. any other party as authorised by the Chair; with each of these parties being able to make annotations to the transcript.
The Service Provider will provide an error-free, edited and corrected version of that transcript to the Inquiry by 9am on the next working day following a Hearing day or other period agreed with the Service Provider. This transcript will become a part of the permanent record of the Inquiry.
two.2.5) Award criteria
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Business Continuity and Disaster Recovery / Weighting: 10
Quality criterion - Name: Methodology / Weighting: 40
Quality criterion - Name: Staffing and Capability / Weighting: 35
Quality criterion - Name: Data Protection and Information Security / Weighting: 10
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Option to extend for an additional period of up to 1 year.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for an additional period of up to 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Financial Ratios (ESPD 4B6) - Bidders must demonstrate a Current Ratio of 1.0 or more.
Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
Minimum level(s) of standards required:
- Public Liability Insurance (In the sum not less) - 1,000,000 GBP;
- Professional Indemnity Insurance (In the sum not less) - 2,000,000 GBP;
- Employer’s Liability Insurance - employer’s liability insurance in accordance with any legal obligation for the time being in force.
Such insurance must be maintained for the duration of the Contract and for a minimum of 5 years following the expiry or termination of the Contract.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 July 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Single Procurement Document will be scored on a pass/fail basis.
Award Criteria Questions can be found in the ITT together with the weightings.
Question scoring methodology for award criteria outlined in Invitation to Tender.Bidders must complete the SPD (Scotland) to demonstrate adherence to the exclusion and selection criteria for this procurement are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the SPD Supplier Response Form attached to SPD questions 2C.1.1 (Reliance on the capacity of other entities) and 2D.1.2(Subcontractors)on PCS-T.
These parties must complete the first 3 sections of the SPD form, as well as any part of the Section 4 selection criteria that the main
bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. Scottish Government reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria.
4C.10 Bidders will be required to confirm whether they intend to sub-contract and if so, for what proportion of the contract.
4C.1.2 Bidders will be required to provide examples of similar services detailed as follows: Lot 1 - Scottish Hospitals Inquiry - examples of a verbatim written transcript service for Oral Hearing events including full remote service provision.
Lot 2 - examples of operating a Real Time legal transcription service, a live verbatim transcript of proceedings of On-Site , Blended and full remote service provision.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18541. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:656876)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH11LB
Country
United Kingdom