Section one: Contracting authority
one.1) Name and addresses
Phoenix Community Housing
PHOENIX COMMUNITY HOUSING
LONDON
se6 2rp
Contact
James Peters
Telephone
+44 7985214880
Country
United Kingdom
NUTS code
UKI44 - Lewisham and Southwark
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA22607
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Social Housing organisation
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Inspection and maintenance of play areas
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Inspection and maintenance of play areas @ 27
two.1.5) Estimated total value
Value excluding VAT: £45,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI44 - Lewisham and Southwark
Main site or place of performance
Downham, Bellingham and Grove Park
two.2.4) Description of the procurement
Phoenix is a resident led community housing organisation in the London Borough of Lewisham, in the areas of Downham, Bellingham and Grove Park. The contract is to undertake quarterly inspections and repairs and maintenance to 27 play areas/MUGA's/Adult gyms.
The contract is for 4 years plus 2 years extension.
The (%) shown below are the criteria weighting.
The following documents must be submitted with your bid.
Schedules 3a and 3b, the tender price. (50%) These should be submitted as an excel spreadsheet and a pdf, to facilitate evaluation.
Mandatory polices @ 7 (10%) and social value proposal (5%), see Schedule 4.
Document to enable assessment of Health and Safety (15%)and Sustainability (5%).
Presentation of the fitness of your organisation to provide this service, (management and resource 15%). This should also include a sample of your inspection reports including summary, and how you will report on completed works.
You do not need to return the contract, schedule 1 and 2 as they are for your information.
Schedule 5 on data processing is for completion post contract award.
two.2.5) Award criteria
Quality criterion - Name: Health and Safety / Weighting: 15
Quality criterion - Name: Policies / Weighting: 10
Quality criterion - Name: Management and Resources / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 5
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 September 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 December 2023
four.2.7) Conditions for opening of tenders
Date
4 September 2023
Local time
12:00pm
Place
The Green Man
Information about authorised persons and opening procedure
James Peters
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229724.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229724)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit