Section one: Contracting authority
one.1) Name and addresses
WP3680 - Computer Aided Facilities Management (CAFM) System
Walsall Council, Civic Centre, Darwall Street
Walsall
WS1 1TP
Country
United Kingdom
NUTS code
UKG38 - Walsall
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WP3680 - Computer Aided Facilities Management System
Reference number
WP3680
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Walsall Council are seeking to procure a Computer Aided Facilities Management System for use within Corporate Landlord for the effective management of its portfolio of buildings. As part of a restructure within Walsall Council a decision has been made to procure and implement a suitable computer aided facilities management system to combine the data into an easily usable operator friendly system to both reduce workloads and multiple handling of data. In addition to this the system will work to integrate repairs and maintenance, contract management, stock condition, financial projections, stock appraisal, statutory compliance, including gas and electric, asbestos management, DLO management, material stock control and links to secondary systems. It is envisaged that any system will utilise modern electronic data capture methods where possible but is accepted that some processes may require scanning of documentation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48420000 - Facilities management software package and software package suite
- 72212421 - Facilities management software development services
- 48000000 - Software package and information systems
- 72212420 - Facilities management software development services and software development services suite
- 48100000 - Industry specific software package
- 72514000 - Computer facilities management services
- 72514100 - Facilities management services involving computer operation
- 72514300 - Facilities management services for computer systems maintenance
- 72514200 - Facilities management services for computer systems development
- 48421000 - Facilities management software package
two.2.3) Place of performance
NUTS codes
- UKG38 - Walsall
two.2.4) Description of the procurement
Walsall Council are seeking to procure a Computer Aided Facilities Management System for use within Corporate Landlord for the effective management of its portfolio of buildings. As part of a restructure within Walsall Council a decision has been made to procure and implement a suitable computer aided facilities management system to combine the data into an easily usable operator friendly system to both reduce workloads and multiple handling of data. In addition to this the system will work to integrate repairs and maintenance, contract management, stock condition, financial projections, stock appraisal, statutory compliance, including gas and electric, asbestos management, DLO management, material stock control and links to secondary systems. It is envisaged that any system will utilise modern electronic data capture methods where possible but is accepted that some processes may require scanning of documentation.
two.2.5) Award criteria
Quality criterion - Name: Non-Price Criteria / Weighting: 70
Cost criterion - Name: Price / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
WP3680 - Computer Aided Facilities Management (CAFM) System
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-000096
Section five. Award of contract
Contract No
WP3680
Title
Computer Aided Facilities Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 May 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Technology Forge Ltd
4 Wharfe Mews, Cliffe Terrace
Wetherby
LS22 6LX
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £500,000
Total value of the contract/lot: £400,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Walsall Metropolitan Borough Council
Civic Centre, Darwall Street
Walsall
WS1 1TP
Country
United Kingdom