Section one: Contracting authority
one.1) Name and addresses
WP3680 - Computer Aided Facilities Management (CAFM) System
Walsall Council, Civic Centre, Darwall Street
Walsall
WS1 1TP
Country
United Kingdom
NUTS code
UKG38 - Walsall
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/walsallcouncil/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.co.uk/walsallcouncil/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.in-tendhost.co.uk/walsallcouncil/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WP3680 - Computer Aided Facilities Management System
Reference number
WP3680
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Walsall Council are seeking to procure a Computer Aided Facilities Management System for use within Corporate Landlord for the effective management of its portfolio of buildings. As part of a restructure within Walsall Council a decision has been made to procure and implement a suitable computer aided facilities management system to combine the data into an easily usable operator friendly system to both reduce workloads and multiple handling of data. In addition to this the system will work to integrate repairs and maintenance, contract management, stock condition, financial projections, stock appraisal, statutory compliance, including gas and electric, asbestos management, DLO management, material stock control and links to secondary systems. It is envisaged that any system will utilise modern electronic data capture methods where possible but is accepted that some processes may require scanning of documentation.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48420000 - Facilities management software package and software package suite
- 48000000 - Software package and information systems
- 48421000 - Facilities management software package
- 72514000 - Computer facilities management services
- 72212420 - Facilities management software development services and software development services suite
- 48100000 - Industry specific software package
- 72212421 - Facilities management software development services
- 72514100 - Facilities management services involving computer operation
- 72514200 - Facilities management services for computer systems development
- 72514300 - Facilities management services for computer systems maintenance
two.2.3) Place of performance
NUTS codes
- UKG38 - Walsall
two.2.4) Description of the procurement
Walsall Council are seeking to procure a Computer Aided Facilities Management System for use within Corporate Landlord for the effective management of its portfolio of buildings. As part of a restructure within Walsall Council a decision has been made to procure and implement a suitable computer aided facilities management system to combine the data into an easily usable operator friendly system to both reduce workloads and multiple handling of data. In addition to this the system will work to integrate repairs and maintenance, contract management, stock condition, financial projections, stock appraisal, statutory compliance, including gas and electric, asbestos management, DLO management, material stock control and links to secondary systems. It is envisaged that any system will utilise modern electronic data capture methods where possible but is accepted that some processes may require scanning of documentation.
two.2.5) Award criteria
Quality criterion - Name: Non-Price Criteria / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract may be extended by 2 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
WP3680 - Computer Aided Facilities Management (CAFM) System
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 January 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 January 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Walsall Metropolitan Borough Council
Civic Centre, Darwall Street
Walsall
WS1 1TP
Country
United Kingdom