Section one: Contracting authority
one.1) Name and addresses
PA Housing Limited
3 Bede Island Road
Leicester
LE2 7EA
Contact
Dilwyn Evans
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/pahousing/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/pahousing/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Cleaning Contracts
Reference number
PAPP-0004
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
PA Housing is conducting a tender for the provision of cleaning to our blocks and communal areas. This procurement is a multi lot procurement and covers the areas of East London, West London, Surrey, South Leicester and Northants, Nottinghamshire and Leicester. The contracts are to start in April 2022 and will be for an initial 3 years with the option to extend.
two.1.5) Estimated total value
Value excluding VAT: £8,075,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
6
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Please refer to the tender documents for instructions on how the lots will be awarded.
two.2) Description
two.2.1) Title
Cleaning Services Surrey
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
- UKJ26 - East Surrey
Main site or place of performance
Properties owned in Surrey
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services West London
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
- UKI7 - Outer London – West and North West
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services East London
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
- UKI5 - Outer London – East and North East
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services South Leicestershire and Northants
Lot No
4
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services Nottinghamshire
Lot No
5
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKF14 - Nottingham
- UKF16 - South Nottinghamshire
- UKF15 - North Nottinghamshire
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £425,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Service Leicester
Lot No
6
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
29 September 2021
Local time
12:00pm
Changed to:
Date
31 January 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 September 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The client reserves the right to limit the number of lots awarded to any given Tenderer, regardless of the outcome of the tender evaluation.A Tenderer, will not be awarded more than three Lots. Further details are provided in Part 2 of this document and are set out below:i. Tenderers applying for all Lots in the South (London and Surrey) will only be permitted to win either Lot 1 or Lot 2 and 3. In the event ofthe same Tenderer being top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lot 1 will be awarded to the top placed Tenderer(ii) Lot 2 and Lot 3 will be awarded to the second placed Tenderer(iii) For the avoidance of doubt Tenderers in the South will be permitted to win either Lot 1 or Lot 2 and Lot 3 only.ii. Tenderers applying for all three Midlands Lots will only be permitted to win a maximum of two Lots. In the event that the sameTenderer is top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lots 4 and 6 will be awarded to the top placed Tenderer(ii) Lot 5 will be awarded to the second placed Tendereriii. Tenderers applying for both the South (London and Surrey) and the Midlands Lots will only be permitted to win a maximum of twoSouth Lots and two Midlands Lots with the award criteria as set out at i and ii above.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom