Section one: Contracting authority
one.1) Name and addresses
PA Housing Limited
3 Bede Island Road
Leicester
LE2 7EA
Contact
Dilwyn Evans
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Cleaning Contracts
Reference number
PAPP-0004
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
PA Housing is conducting a tender for the provision of cleaning to our blocks and communal areas. This procurement is a multi lot procurement and covers the areas of East London, West London, Surrey, South Leicester and Northants, Nottinghamshire and Leicester. The contracts are to start in April 2022 and will be for an initial 3 years with the option to extend.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,075,000
two.2) Description
two.2.1) Title
Cleaning Services Surrey
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
- UKJ26 - East Surrey
Main site or place of performance
Properties owned in Surrey
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services West London
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
- UKI7 - Outer London – West and North West
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services East London
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
- UKI5 - Outer London – East and North East
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services South Leicestershire and Northants
Lot No
4
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Services Nottinghamshire
Lot No
5
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKF14 - Nottingham
- UKF16 - South Nottinghamshire
- UKF15 - North Nottinghamshire
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
two.2) Description
two.2.1) Title
Cleaning Service Leicester
Lot No
6
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
two.2.4) Description of the procurement
Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020244
Section five. Award of contract
Lot No
1
Title
Cleaning Services to blocks and communal areas owned and managed by PA Housing in Surrey
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Wetton Cleaning Services Limited
Estate House, 2 Pembroke Road,
Sevenoaks,
TN13 1XR
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,333,335
Total value of the contract/lot: £2,859,674
Section five. Award of contract
Lot No
2
Title
Cleaning Services to blocks and communal areas owned and managed by PA Housing in West London
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 8
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Wealden Services Ltd
1-7 Station Road, Crawley, RH10 1HT
Crawley,
RH10 1HT
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £583,335
Total value of the contract/lot: £675,100
Section five. Award of contract
Lot No
3
Title
Cleaning Services to blocks and communal areas owned and managed by PA Housing in East London
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 January 2023
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Wealden Services Ltd
1-7 Station Road, Crawley, RH10 1HT
Crawley,
RH10 1HT
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,166,665
Total value of the contract/lot: £1,306,555
Section five. Award of contract
Lot No
4
Title
Cleaning Services to blocks and communal areas owned and managed by PA Housing in South Leicester and Northants
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Interclean Estate Management Services Limited 18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG
18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG
Cannock
WS11 1JG
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £66,667
Total value of the contract/lot: £80,000
Section five. Award of contract
Lot No
5
Title
Cleaning Services to blocks and communal areas owned and managed by PA Housing in Nottinghamshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Clean Green Cleaning Services Ltd
Broom House, 39/43 London Road, Benfleet SS7 2QL
Benfleet SS7 2QL
SS7 2QL
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £333,335
Total value of the contract/lot: £385,233
Section five. Award of contract
Lot No
6
Title
Cleaning Services to blocks and communal areas owned and managed by PA Housing in Leicester
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Interclean Estate Management Services Limited
18 Chaseley Avenue,
Cannock
WS11 1JG
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £958,335
Total value of the contract/lot: £916,964
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom