Section one: Contracting authority
one.1) Name and addresses
West Midlands Fire and Rescue Authority
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
Contact
Jacky Perkins
Telephone
+44 1213806176
Country
United Kingdom
NUTS code
UKG3 - West Midlands
National registration number
VAT No. 281 2856 47
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM
Reference number
C003112
two.1.2) Main CPV code
- 48400000 - Business transaction and personal business software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £912,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members.
The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team.
The software for the current system is licenced to the Authority and runs on the Authority’s internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery.
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
One pricing schedule must be submitted for a system run on the Authority's hardware and a second pricing schedule is required for a hosted solution.
The contract is award for 5 years with options to extend for a further 5 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-003805
Section five. Award of contract
Contract No
1
Title
FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 July 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Heywood Ltd
Hamilton House, Church St
Altrincham
WA14 4DR
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
National registration number
04161207
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £912,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom