Section one: Contracting authority
one.1) Name and addresses
West Midlands Fire and Rescue Authority
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
Contact
Jacky Perkins
Telephone
+44 1213806176
Country
United Kingdom
NUTS code
UKG3 - West Midlands
National registration number
VAT No. 281 2856 47
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36839&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36839&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM
Reference number
C003112
two.1.2) Main CPV code
- 48400000 - Business transaction and personal business software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
two.1.5) Estimated total value
Value excluding VAT: £920,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members.
The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team.
The software for the current system is licenced to the Authority and runs on the Authority’s internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery.
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 50%
two.2.6) Estimated value
Value excluding VAT: £920,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 November 2021
End date
4 November 2026
This contract is subject to renewal
Yes
Description of renewals
Contract will be re-tendered prior to end date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
One pricing schedule must be submitted for a system run on the Authority's hardware and a second pricing schedule is required for a hosted solution.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2021
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 June 2021
four.2.7) Conditions for opening of tenders
Date
31 March 2021
Local time
4:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 9 years
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom