Section one: Contracting authority
one.1) Name and addresses
Abbey Multi Academy Trust
Butcher Hill
Leeds
LS16 5EA
Contact
Liz Ellory-Hoare
Country
United Kingdom
Region code
UKE4 - West Yorkshire
Companies House
07705552
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Catering Services at Abbey Multi Academy Trust
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Tender Schedule
Issue of Invitation to Tender Monday 1st July 2024
Bidding Companies to Visit Sites Wednesday 10th & Friday 12th July Tuesday 16th & Wednesday 17th July 2024
Clarification Deadline 9:30am Friday 2nd August 2024
Clarification Return Deadline * Close of Play Friday 9th August 2024
Deadline for return of Tender Responses 9:30am Monday 19th August 2024
Reference site visits Monday 16th, Wednesday 18th and Thursday 19th September 2024 - Lunch period.
Shortlisted Contractor Engagement Day Wednesday 3rd October 2024 10am-2:30pm Timeslots TBC
Contract Awarded by 10th October 2024 10-day Standstill to follow.
Scores shared following award and verbal feedback on request
Mobilisation Meeting Wednesday 23rd October 2024
Contract Commencement Wednesday 1st January 2025
*Please note there may be certain information that is unavailable by the deadline and anything that has not been identified may need to be included but caveated.
Site Visits
Bishop Young C of E Academy 10.30am - 11:15am & 1.00pm - 2.00pm Wednesday 10th July 2024
Manston St James CE Primary 11.30am - 12.45pm Wednesday 10th July 2024
Christ Church Upper Armley 11.00am - 11.45pm Friday 12th July 2024
Holy Trinity C of E Primary 12.00pm - 12.45pm Friday 12th July 2024
Abbey Grange C of E Academy 10.30am - 11:15am & 1.00pm - 2.00pm Tuesday 16th July 2024
St Chad's C of E Academy 11.30am - 12.45pm Tuesday 16th July 2024
Lightcliffe Academy 10.45am - 12.45pm Wednesday 17th July 2024
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE4 - West Yorkshire
two.2.4) Description of the procurement
The Abbey Multi Academy Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process. The schools involved are: -
St Chad's C of E Primary
Manston St James CE Primary
Christ Church Upper Armley
Holy Trinity C of E Primary
Abbey Grange C of E Academy
Bishop Young C of E Academy
Lightcliffe Academy
Further specifics about each school are given later in the document under 'The Schools'.
The Contract Duration and Structure
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. This is subject to the satisfactory performance of the work.
A Group Manager is attached to this contract and currently basis the role at Abbey Grange CE Academy. This role includes a fuel card for transport between sites although no value is confirmed at this stage. Costs for this mileage should be considered within the management fee based on rotation of visits.
The Trust reserves the right to not award all schools or to award a contract at all.
It is the intention of the Trust to appoint a single contractor in order to maximise the benefits for all parties.
The quality of the service and the proposed budget for the second year 2026, will be reviewed three months before the expiry of the first twelve months. The Trust at this time reserves the right to terminate the contract should either the quality or future costs be unacceptable.
The proposed contract is available as a separate attachment.
The financial structure of the contract is designed to reflect the Trusts' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable. The Trust are looking for a monthly reporting schedule with the Operations Team where relevant data and planning is shared to support the analysis. This contract management will formulate part of the Key Performance Indicators for the contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 possible 1 year extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Documents need to be requested via email to leh@redboxcs.com or via www.redboxcs.com contact page.
All addresses for schools will be listed on the Trust website https://www.abbeymat.co.uk/
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 August 2024
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 January 2025
four.2.7) Conditions for opening of tenders
Date
19 August 2024
Local time
9:31am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
10 day standstill applies following award.
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom