Scope
Reference
05/25 (1)
Description
The Council invites response to this Invitation to Tender from suitably qualified suppliers for the provision of cleaning services to the Councils public conveniences.
The key objective of the Tender is to appoint a competent supplier to provide high quality cleaning services to the Councils public convenience with provide a positive image of the area, both for local service users as well as visitors and tourists.
The current contract commenced in 2020 and ends in September 2025.
Details of this tender can be found in the accompanying documents and appendices attached to this tender notice.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
The Contract period is for an initial three-year period with the option of two further annual extensions for a total tender period of five years.
Options
The right to additional purchases while the contract is valid.
As detailed within the tender documentation and appendices.
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
Contract locations
- UKK - South West (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
18 June 2025, 12:00pm
Submission address and any special instructions
Please submit completed tenders to procurement@portlandtowncouncil.gov.uk
Tenders may be submitted electronically
No
Award criteria
Quality criteria 40%
Price criteria 60%
Refer to tender pack for full details
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Tender-Instructions_(Part A)_Final_09.05.2025.1.pdf
Tender-Instructions_(Part A)_Final_09.05.2025.1
Tender Response document (Part B) _vFinal.docx
Tender Response document (Part B) _vFinal
Schedule 1 - Premise Details vFinal_22.04.2025.pdf
Schedule 1 - Premise Details vFinal_22.04.2025
Schedule 2 - Cleaning Frequency Summer-Winter Public Toilets.pdf
Schedule 2 - Cleaning Frequency Summer-Winter Public Toilets
Schedule 3 - Pricing_Final_02.04.2025.xlsx
Schedule 3 - Pricing_Final_02.04.2025
Schedule 4 - Specification_Final.pdf
Schedule 4 - Specification_Final
Appendix 1 - Health and Safety Policy Manual Portland TC 2024.pdf
Appendix 1 - Health and Safety Policy Manual Portland TC 2024
Appendix 2 - TCs Services vDraft.pdf
Appendix 2 - TCs Services Draft
Clarification Log.xlsx
Clarification Log Version 1
Technical specifications to be met
https://portlandtowncouncil.gov.uk
At the time of issuing on Find a Tender there is a known issue in regard to providing additional updated documents. Accordingly, for this tender any clarifications (or indeed if a new document is to be posted) then it will be updated onto the Council's website see above.
If you are interested in bidding for this contract the Council would request Suppliers to contact the Council procurement@portlandtowncouncil.gov.uk to inform them of their intentions that they are likely to tender for this opportunity. This will also assist in the Council providing any updates to clarification questions.
If the issue is fixed with Find a Tender the Council will also publish the up to date clarification log on Find a Tender.
Contracting authority
Portland Town Council
- Public Procurement Organisation Number: PBQJ-6188-HYPV
Portland Community Venue Three Yards Close
Portland
DT51JN
United Kingdom
Region: UKK25 - Dorset
Organisation type: Public authority - sub-central government