Section one: Contracting authority/entity
one.1) Name and addresses
CASTLES & COASTS HOUSING ASSOCIATION LIMITED
5 Paternoster Row
CARLISLE
CA38TT
Contact
David Poulton
david.poulton@castlesandcoasts.co.uk
Telephone
+44 7435811821
Country
United Kingdom
Region code
UKD12 - East Cumbria
Charity Commission (England and Wales)
RS007617
Internet address(es)
Main address
https://castlesandcoasts.co.uk/
one.6) Main activity
Other activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software
two.1.2) Main CPV code
- 72212214 - Network operating system software development services
two.1.3) Type of contract
Services
two.1.4) Short description
VEAT Notice: Implementation as part of a digital and customer transformation programme, software to manage maintenance and activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solution at this stage. The intention is to award a 3 years contract
with the option to extend
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £131,598.25
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
two.2.4) Description of the procurement
As part of a digital and customer transformation programme, a license agreement - for use of software integration between systems has been implemented. As part of a digital and customer transformation programme, software to manage maintenance and activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solution at this stage. The intention is to award a 3 years contract with the option
to extend.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award procedure without prior publication of a concession notice in the cases listed below
- The works or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The award was given based on technical ability to provide Castles and Coasts Housing Association with complex IT solutions, Total Mobile Solution has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integration and process changes would cause adverse cost.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 July 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Total Mobile limited
Belfast Office, Pilot Point, 21 Calrendon road
Belfast
BT1 3BG
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Total Mobile limited
NI018486
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £131,598.25
Section six. Complementary information
six.3) Additional information
Totalmobile Connect, from Totalmobile Ltd has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integrations and process changes would make re-tendering uncompetitive for alternate solutions. The Contracting Authority had the option to use G-Cloud as a route to market but this offered significantly less competitive value for money than going direct, which is the primary reason for this notice. The contractual agreement will be reviewed after the term has expire in 2026
six.4) Procedures for review
six.4.1) Review body
Castles and Coasts Housing Association
Carlisle
Country
United Kingdom